Office Assistant & Receptionist
About The Position
Act-On is a leading marketing automation company servicing thousands of customers worldwide. We are looking for a dynamic Office Assistant & Receptionist (Part-Time) to join our team. In this role, you will touch every department and will never be bored! Your role is to create and maintain a pleasant and fun work environment, ensuring high levels of organizational effectiveness, communication and safety. This is an opportunity to be the face and voice of a local company! As the Office Assistant you will juggle many duties, but ultimately you will ensure the smooth running of our offices while helping to improve day-to-day operations. This is an in-office position - 20 hours per week.
Requirements
- A multitasker with experiences that prepared you for Office Assistant or Administrative Assistant duties (minimum 1 year experience)
- Knowledge of office administrator responsibilities, systems and procedures
- Expert in MS Office, Slack and G Suite (Google)
- Excellent time management skills
- Attention to detail and problem solving skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements and a strong initiative
- Ability to maintain discretion with respect to confidential and sensitive information
Nice To Haves
- Additional technology experience is a plus, we use ADP and Jobvite and much more
Responsibilities
- Serve as the point person for office duties such as office maintenance issues, supply and food ordering
- Front desk receptionist duties such as answering phones, greeting visitors, mailing
- Schedule meetings and appointments
- Maintain the office condition and arrange necessary repairs
- Partner with HR on policy updates, internal programs and paperwork processing
- Coordinate with IT department on all office equipment and employee onboarding/offboarding
- Reconcile office credit card statements
- Provide general support to visitors and employees
- Assist in the onboarding process for new hires
- Manage facilities for the office including maintaining kitchen and office cleanliness and organization
- Manage commuting benefits including TriMet account
- Coordinate in-house or off-site activities, like parties, celebrations and meet-ups
- Light travel coordination
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
