Office Assistant

AMPI • Portage, WI

8d

About The Position

AMPI owns six Midwest-based manufacturing plants where 10 percent of the nation’s American-type cheese and processed cheese is produced. The cooperative’s award-winning cheese and powdered dairy products are marketed to foodservice, retail and food ingredient customers. In 2019, the co-op launched its Dinner Bell Creamery brand and accompanying Co-op Crafted promise, highlighting more than 50 years of dairy farm families partnering with skilled cheesemakers. ESSENTIAL RESPONSIBILITIES This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time: An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position .

Requirements

• High School Diploma or General Education Degree (GED) required.
• Associates degree in accounting or related field or a combination of education and relevant work experience.
• One to three years of relevant work experience preferred.

Responsibilities

• Assign and match purchase orders with receiving documents and invoices.
• Code invoices with correct G/L number for payment.
• Obtain necessary signatures, make copies, and prepare the upload spreadsheet for payment.
• File copies of all A/P documentation.
• Responsible for putting together capital appropriation approvals for payment to vendors.
• Assist in answering the phone, greeting all customers, suppliers, and visitors.
• Accurately enter data into the JDE computer system.
• Monthly reporting for month end close.
• Production scheduling.
• Review weekly orders and communicated product needs for production runs.
• Purchase resale items.
• Maintain appropriate inventories for production runs communicate needs with appropriate personnel.
• Use company computer systems to prepare a variety of reports, correspondence and miscellaneous tasks from rough draft or reports, ensuring on time, accurate documents.
• Establish and maintain computerized records system for departmental records, files, and reports, along with ensuring accuracy and timeliness.
• Perform back-up office responsibilities.
• Other duties as assigned.

Benefits

• AMPI offers competitive starting pay, PTO, 401k, short-term disability, health, dental, vision, life insurance, flexible spending accounts, employee assistance programs and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED