Early Learning Office Assistant

Diocese of St. Augustine • Gainesville, FL

10d

About The Position

This position will provide administrative support to ensure the efficient operation of the Early Learning Center.   Supports managers and employees through a variety of tasks related to organization and communication.

Requirements

• High school degree required or general education degree (GED) and a minimum of one year of related experience
• Must consistently demonstrate patience, tact, and a positive, friendly, caring attitude with colleagues and visitors.  Professional attitude and appearance is a must.
• Ability to respect, promote, accommodate, and not be in conflict with the mission, moral, and social teachings, doctrines, and laws of the Roman Catholic faith
• Knowledge of religious/ecclesial terminology and protocol is strongly preferred
• Must have the ability to work independently and exercise a high degree of confidentiality
• Strong knowledge and proficiency with all Microsoft Office software
• Advanced organizational skills and problem solving
• Honors, respects, and cares for all people; displays cultural diversity awareness and sensitivity
• Must successfully pass the required criminal background check prior to employment and every five years; must complete Protecting God’s Children (PGC) workshop prior to employment. For the Background Screening Clearinghouse Education and Awareness website, visit this site: https://info.flclearinghouse.com [https://info.flclearinghouse.com/].

Nice To Haves

• DCF 45 Hours Training Preferred
• CPR/First Aid Training Preferred

Responsibilities

• Organizes files, both paper and electronic, and scans/enters data to assist in the diocesan-wide project to digitize files
• Assists in processing bills – coding, making copies, and filing
• Creates neat and professional correspondence, reports, emails, free from error with good grammar and proper English; proofreads and edits materials; duplicates and distributes materials as necessary
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions
• Contributes to team effort by accomplishing related results as needed
• Other duties, as assigned

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED