Office Assistant

HBS Default•Atlanta, GA

10h

About The Position

To serve as the first point of contact for clients, vendors, and deliveries, providing excellent customer service, and assisting with administrative tasks to ensure smooth office operations.

Requirements

High School Diploma or General Education Degree (GED) required.
Experience with multi-line phone systems and clerical duties in a professional setting.
Accurate typing ability (minimum 35 WPM).
Proficiency in Microsoft Office Suite.
Strong organizational, prioritization, and attention-to-detail skills.
Excellent interpersonal skills, with the ability to communicate courteously and professionally.

Responsibilities

Client and Visitor Interaction: Acts as the point of contact for clients and visitors both in person and over the phone.
Schedules and maintains use of conference rooms, coordinating any special equipment or refreshment needs.
Validates parking for clients and visitors as needed.
Office Coordination: Liaises with management and submits/monitors maintenance requests.
Coordinates with parking personnel for new employees.
Organizes office events, such as holiday parties, birthday celebrations, and training sessions.
Administrative Duties: Performs clerical duties including typing, copying, scanning, file maintenance, time entry, and expense reports.
Receives, records, and distributes mail and packages; processes outgoing mail and packages.
Orders condolence and celebratory flowers or meals as requested.
Equipment and Vendor Management: Operates and maintains office equipment including copiers, printers, and phone systems.
Coordinates with IT and vendors for necessary repairs and maintenance.
General Support: Provides support as requested by the Management team, including tasks outside the scope of this job description.