Office Assistant

Innovative Staff Solutions, Inc.•Mattoon, IL

12d•$18 - $22•Onsite

About The Position

Innovative Staff Solutions is expanding, and we are seeking a highly organized and proactive individual to add to our team as the Office Assistant in Mattoon, IL. This seasonal part-time or full-time role is crucial in providing administrative, facilities, and operational support across the organization. This role ensures day-to-day office functions operate smoothly by coordinating events, managing records, supporting facilities management, and assisting with company vehicle and account oversight. About Innovative Staff Solutions Innovative Staff Solutions is a family-owned, full-service staffing company with over 30 years of experience. We pride ourselves on delivering 5-star customer service and operate more than 20 locations across Illinois, Indiana, Kentucky, Wisconsin, and Missouri. Our mission is to build successful partnerships with each of our clients – getting to know their businesses inside and out so that we may effectively fulfill their staffing needs. Through these mutually beneficial relationships, we are then able to open the doors of opportunity for our candidates. We are deeply committed to giving back to the communities we serve through charitable donations and volunteer efforts. ISS employees are encouraged to participate in team outreach projects and are recognized for their individual contributions.

Requirements

Proficiency in Microsoft Office products.
Detail-oriented and organized.
Ability to multitask and manage time effectively in a fast-paced environment.
Excellent communication skills both written and verbal.
High school diploma or equivalent
Dependable and flexible, with the ability to work M-F, 8:00am – 5:00pm, with overtime as needed to meet deadlines.

Responsibilities

Manage new hire and exit processes, including system access, directories, and key retrieval.
Coordinate client and internal retention activities
Manage office inspection forms quarterly.
Respond to field maintenance requests.
Manage elevator inspections and safety audits.
Maintain facility work schedule weekly.
Maintain consistent communication with vendors and internal teams.
Manage utility billing and tracking spreadsheets.
Monitor rental payments and lease renewals.
Maintain monthly billing communications.
Oversee company car mileage, reports, inspections, and detailing

Benefits

Collaborative Environment: Work with a supportive team that values your input and encourages professional growth.
Community Impact: Engage in meaningful community service projects and make a difference.
Recognition: Be acknowledged for your hard work and dedication.
Training: Structured training program.
Compensation: Competitive hourly rate of $18-22/hour

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