Office Associate I, II, or Senior

MSU Jobs•Starkville, MS

11d•Onsite

About The Position

Position Function: Performs a variety of basic to complex office support and/or secretarial duties for a specified unit/department, which require a range of skills and knowledge of organizational policies and procedures.

Requirements

High school diploma
Two to four years Clerical or office setting
Education may be substituted for experience.
Organizing and coordinating skills.
Ability to maintain confidentiality of records and information.
Ability to perform simple accounting procedures.
Ability to understand and follow specific instructions and procedures.
Receptionist skills.
Ability to maintain calendars and schedule appointments.
Ability to create, compose, and edit written materials.
Knowledge of supplies, equipment, and/or services ordering and inventory control.
Skill in the use of operating basic office equipment.
Records maintenance skills.
Word processing and/or data entry skills.
Ability to communicate effectively, both orally and in writing.

Responsibilities

Performs a wide variety of clerical duties which could be confidential in nature; operates a personal computer to perform basic to complex typing assignments to include: enter data, draft, edit, revise, and print letters, tables, reports, and other materials. Requires proficiency in using Microsoft Word, Excel, and Outlook.
May greet and direct visitors when appropriate; resolve routine administrative problems and answer inquiries concerning the activities and operations of the department/division.
May answer the telephone, route calls, take messages, and provide general information.
Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters.
May establish, maintain, and update files, databases, records, and/or other documents; develop and maintain data, and perform routine analyses and calculations in the processing of data for recurring internal reports.
May sort, screen, and distribute incoming and outgoing mail; draft or prepare responses to routine inquiries; prepare photocopies, scan documents, and operate a variety of office equipment.
May arrange meetings and conferences, schedule interviews and appointments, and perform other duties related to maintaining one or more individual schedules; makes travel and lodging arrangements, either directly or through travel agencies.
May order, stock, and distribute office supplies.
Performs basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities. Will prepare Procurement Card receipts and logs for reconciliation.
May instruct and oversee the activities of student employees performing the same type of work.
Assist with graduate and undergraduate student degree audit activities, including updating student records with appropriate substitutions and exceptions, reviewing records of graduating students for accuracy and completeness, and working with various departments to resolve issues.
Assist with the awarding, reviewing, and canceling of scholarships.
Performs miscellaneous job-related duties as assigned.