OFFICE ASSOCIATE - MAIL SERVICES ASSOCIATE

State of Illinois•Springfield, IL

1d•Onsite

About The Position

The Illinois Department of Transportation (IDOT) is seeking to hire an Office Associate for the Bureau of Business Services. The successful candidate will, under general supervision of the Mail Services Unit Manager, provide messenger services for a variety of locations in the Springfield area. Receives and delivers files, documents, mail, packages, and inter-office correspondence within and outside the Hanley Building facility, file storage center, and various businesses or governmental offices. Picks up, weighs, stamps and sorts outgoing mail to ensure cost-efficient procedures. Processes special mailings. Provides information on postal rates and procedures. Serves as lead worker.

Requirements

Requires knowledge, skill and mental development equivalent to completion of high school.
Requires two (2) years of office experience.
Requires possession of a valid driver’s license.
This position is considered medium work as defined by the U.S. Department of Labor (20 CFR 404.1567(c)). Medium work involves lifting no more than 50 pounds at a time with frequent bending, lifting, or carrying objects weighing up to 50 pounds.
Requires ability to operate manual and automated equipment used in mail processing.
Requires successful completion of a pre-employment physical, drug, and alcohol testing.
Requires successful completion of a background screening.

Nice To Haves

Prefers working knowledge of alpha-numeric sequencing.
Prefers ability to follow oral and/or written instructions.

Responsibilities

Serves as the designated lead worker to staff engaged in complex mail processing and delivery activities.
Receives, sorts, and delivers incoming mail, packages, and inter-office correspondence to offices and various mail stations within the Hanley Building facility.
Utilizing a state vehicle, provides messenger services for the central offices which involves the pick-up and/or delivery of various items (i.e., letters, parcel packages, reports, etc.) to a variety of locations in the Springfield area.
Processes special mailings which include priority and certified mail, etc., and coordinates pick- up and delivery with various mailing service companies such as Federal Express, UPS, and the USPS.
Regularly receives and transports financial and confidential documents.
Makes a mail pick-up every workday morning at the United States Post Office and delivers outgoing mail to the same facility every workday afternoon.
Performs other duties as required or assigned which are reasonably within the scope of those enumerated above.

Benefits

Monday-Friday work schedule
Flexible work schedules in several program areas (flexible time, hybrid scheduling)
Health, Life, Vision, and Dental Insurance
Pension Plan
(12) Weeks paid Maternity/Paternity Leave
Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
Employees earn (12) paid Sick Days annually
New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
Employees earn (3) paid Personal Days annually
(13-14) paid holidays annually (based on start date)
Tuition Reimbursement
Employee Assistance Program and/or mental health resources