Office Coordinator/Administrative Assistant

Heidelberg Materials • Bothell, WA

3d • $61,900 - $72,735 • Onsite

About The Position

Heidelberg Materials is one of the world's largest suppliers of building materials. Heidelberg Materials North America operates over 450 locations across the U.S. and Canada with approximately 9,000 employees. Serve as the primary administrative partner to the Vice President/General Manager, managing calendars, coordinating travel, handling confidential information, and supporting special projects. Maintain a polished, organized, and welcoming office environment, overseeing front desk/reception duties and ensuring operational readiness of shared spaces and conference rooms. Manage office systems, equipment, supplies, vendors, and property management coordination to ensure uninterrupted operations. Implement and improve office processes, workflows, and standard operating procedures to streamline efficiency and support staff needs. Lead planning and execution of meetings, events, workshops, and team activities, including scheduling, logistics, technology setup, and catering support. Serve as the first point of contact for visitors, employees, and vendors, maintaining professional appearance, hospitality standards, and operational support throughout the day.

Requirements

• High School Diploma or GED required; BS/BA in business administration or a relevant field preferred, with 3+ years supporting senior leadership or management.
• Proven ability to manage multiple projects simultaneously and autonomously, demonstrating strong organizational, multitasking, and prioritization skills.
• Exceptional verbal and written communication skills, and proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Dependable, proactive, and solution-oriented, able to manage competing requests and balance office operations with executive support.
• Comfortable with hands-on office tasks and occasional physical duties, able to perform effectively in a fast-paced environment.

Responsibilities

• Serve as the primary administrative partner to the Vice President/General Manager, managing calendars, coordinating travel, handling confidential information, and supporting special projects.
• Maintain a polished, organized, and welcoming office environment, overseeing front desk/reception duties and ensuring operational readiness of shared spaces and conference rooms.
• Manage office systems, equipment, supplies, vendors, and property management coordination to ensure uninterrupted operations.
• Implement and improve office processes, workflows, and standard operating procedures to streamline efficiency and support staff needs.
• Lead planning and execution of meetings, events, workshops, and team activities, including scheduling, logistics, technology setup, and catering support.
• Serve as the first point of contact for visitors, employees, and vendors, maintaining professional appearance, hospitality standards, and operational support throughout the day.

Benefits

• Competitive base salary $61,900 - $72,735
• 401(k) retirement savings plan with an automatic company contribution as well as matching contributions
• Highly competitive benefits programs, including: Medical, Dental, and Vision along with Prescription Drug Benefits
• Health Saving Savings Account (HSA), Health Reimbursement Account (HRA) and Flexible Spending Account (FSA)
• AD&D, Short- and Long-Term Disability Coverage as well as Basic Life Insurance
• Paid Bonding Leave, 15 days of Paid Vacation, 40 hours of Paid Sick Leave and 10 Paid Holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED