Office Coordinator Pediatrics

Banner Health•Tucson, AZ

1d•Onsite

About The Position

As the Pediatric Office Coordinator, you will have the opportunity to provide administrative support to the Pediatric department providers in our Tucson program. This position is responsible for scheduling meetings with multiple attendees, requires a high level of confidentiality, a strong knowledge of Microsoft Office, proficient proof reading skills, excellent communication skills - both written and spoken, and supports multiple providers. The successful candidate will play a crucial role in ensuring the proper execution of these tasks, paying meticulous attention to detail to ensure all tasks are executed accurately, ultimately contributing to the success of the pediatric team and enhancing provider care. This position is responsible for providing support for the daily operations of a department, function, or center to ensure smooth work flow and operations. Responsibilities may include assisting in the management of an essential department function or process, as well as providing administrative and advanced secretarial support as indicated. Acts as a contact for external agencies, and when assigned, as a resource for various departments.

Requirements

Must possess a general knowledge of healthcare administration as normally obtained through the completion of an associate’s degree in business, healthcare administration or related field.
Requires a proficient knowledge of clerical and administrative services, education, training, and development as typically demonstrated through five years of experience in a business and/or healthcare environment.
Excellent oral and written communication skills.
Highly organized and responsive.
Excellent human relations and interpersonal skills.
Position requires proficiency in personal software applications, including word processing, generating spreadsheets, and creating graphics/presentations.
Employees working at Olive Branch Senior Center must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment.

Nice To Haves

Bachelor’s Degree in related field preferred.
Additional related education and/or experience preferred.

Responsibilities

Performs a broad range of administrative support details on a regular basis, including composing correspondence, typing, filing, scheduling meetings, and maintaining appropriate databases.
Assists in department management processes including but not limited to: billing, specialized processes, budgeting, payroll, contract management, credentialing, licensing, accounts payable, and supply ordering.
Manages an essential department function, process or project which requires a specialized skill set such as budget preparation and monitoring of monthly financial reports for variances.
Responsible for assisting in coordinating, organizing, and preparing approved educational opportunities for relevant department courses.
Compiles data, maintains all files/records and statistical updates needed to obtain state designation and verification.
Coordinates and participates in special projects as assigned.
May prepare special reports and summaries that utilize advanced computer skills/software for word processing, spreadsheets, graphics, documents, reports and presentations.