Office Coordinator - Behavioral Health

Mental Health Kokua•Kailua, HI

23h•Onsite

About The Position

Mental Health Kokua (MHK) is hiring a full-time Office Coordinator to support our Kona-based programs and administrative operations. This on-site role helps keep daily office systems organized, responsive, and aligned with our mission of recovery, housing stability, and community integration. You will serve as a central point of coordination for staff, visitors, vendors, and partners while providing administrative and operational support in a mission-driven behavioral health environment. This role is ideal for someone who is organized, proactive, and enjoys supporting both people and processes.

Requirements

High school diploma or equivalent
Ability to pass a criminal background check and alcohol/drug testing
Valid Hawaiʻi driver’s license, current vehicle insurance, and safety inspection
Ability to lift up to 25 lbs; routine sitting, standing, bending, walking, and stair use
Strong organizational, communication, and customer service skills; ability to manage multiple priorities and work independently
Ability to work respectfully with individuals experiencing psychiatric disabilities, including those under stress or in crisis
Proficiency in Microsoft Word, Excel, Access, and general office systems

Nice To Haves

Three (3) or more years of administrative or office coordination experience; experience in behavioral health, nonprofit, or supportive housing settings

Responsibilities

Point of Contact: Serve as a primary contact for staff, visitors, vendors, and partners
Front Desk & Phones: Answer and route phone calls; support front-desk operations
Office Operations: Coordinate daily office operations and administrative workflows
Records & Documentation: Maintain electronic and physical records and filing systems
Supplies & Purchasing: Monitor office supplies and submit purchase requests
Program & Admin Support: Support documentation, reporting, and internal tracking
Facilities & Logistics: Coordinate maintenance, vendors, travel, and shipping
Safety & Compliance: Maintain safety documentation and compliance logs