Office Coordinator

CHEP • Temple, TX

3d • $23 - $28 • Onsite

About The Position

The Office Coordinator is responsible for providing quality day-to-day office and warehouse administrative support to leadership and staff. This individual will be responsible for the following areas: General clerical and office administration duties Purchasing and vendor system administration HR administration: timekeeping, payroll, site-level employee onboarding and escalating employee relations issues or concerns to HR Business Partner in a timely manner Assist with ad hoc tasks, such as shipping and receiving, guidance to site visitors and operational training

Requirements

• High school diploma/equivalent
• Intermediate computer skills in Outlook, Microsoft Excel, Word, and PowerPoint
• Ability to anticipate needs
• Organizational skills
• Problem solving
• Time Management
• Decision Making
• Excellent communication skills, written and verbal.
• Strong Customer Service skills
• Ability to multi-task in a fast-paced work environment

Nice To Haves

• Associate’s degree or higher is preferred OR 2-5 years’ experience in an administrative support function preferred
• Previous timekeeping experience and local and federal payroll knowledge, preferred
• Accounts payable experience
• Previous office management or administrative coordinator experience in warehouse environment preferred
• Proficient with Kronos and Workday or any other HR operating systems

Responsibilities

• Manage HR administrative tasks, including the new hire onboarding process, submitting employment paperwork, coordinating benefits enrolment, and preparing for onsite interviews.
• Support the timekeeping and payroll process by resolving timecard discrepancies with management and submitting timecards for processing as required.
• Perform general clerical duties such as employee file maintenance, data entry, mail sorting, and handling email and phone correspondence to ensure smooth daily operations.
• Oversee the purchasing function by managing data entry, filing, receipting, and reconciling purchases to actual deliveries, ensuring accurate tracking of inventory and supplies.
• Complete daily, weekly, and monthly data entry and reporting requirements for warehouse operations, ensuring timely and accurate reporting.
• Provide administrative support for shipping and receiving coordination, ensuring efficient processing and handling of goods and supplies.
• Assist with various ad hoc duties, including supporting visitors, organizing training on operational procedures, and performing additional administrative tasks as needed.
• Ensure compliance with corporate policies and legal requirements in all administrative activities, contributing to the Service Centre's overall efficiency

Benefits

• Competitive Pay & Annual Bonus Structure
• Benefits Day 1!
• Paid Time Off plus Holiday Observances
• 401K w/ company match (up to 4%)
• FREE company-paid vision, short-term disability, and life insurance!
• FREE company-provided PPE and safety equipment
• Tuition reimbursement, parental leave, childcare assistance, profit sharing, and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED