Office Coordinator - Ethanol Plant

Valero • Fort Dodge, IA

5d • Onsite

About The Position

Valero is the best-in-class producer of essential fuels and products that are foundational to modern life. We invite you to join our ~10,000 employees to drive exceptional results for our company, the energy industry and our community.
As an Office Coordinator you will coordinate and administer all office support functions, provide guidance on policies and procedures, and assist with plant human resource duties
At Valero, we are committed to advancing the future of energy through innovation, ingenuity and unmatched execution. You can help achieve this goal if you can:

Requirements

• High School Diploma or GED required.
• Minimum of five years of administrative or office management experience required.
• Able and willing to work on-site and in-person required.

Nice To Haves

• Associate's (or higher) degree preferred.
• Human resource experience preferred.
• Experience with standard computer software programs, i.e. Microsoft Outlook, Word, and Excel preferred.

Responsibilities

• Provide administrative support to the Plant Manager, participate on the leadership team and regularly attend meetings.
• Review and enter timesheets into SAP and reconcile payroll reports.
• Manage applicant flow in the applicant tracking system, schedule interviews, potentially participate in onsite interviews, manage record retention of recruiting materials and conduct New Hire Orientation.
• Support the communication and administration of HR/ site policies in coordination with the Plant Manager and direction from Valero Renewables Human Resources.
• Assist the Corporate Benefits Department with benefits open enrollment and be a resource for basic benefits questions.
• Represent company at career fairs and community outreach events.
• Generate various HR reports in SAP.
• Partner with the Plant Manager to coordinate daily tasks and responsibilities for the Administrative Assistant.
• Serve as Site Administrator for the Learning Management System.
• Reconcile and verify purchase card transactions, ensuring proper documentation, coding, and adherence to budget guidelines.
• Organize employee recognition and appreciation events and manage plant-wide internal communications.
• Coordinate special events such as United Way Kickoff, family day, biometric screenings, and volunteer activities.
• Coordinate charitable giving initiatives.
• Coordinate meeting logistics, including room reservations, setup and other administrative needs.
• Develop and maintain plant filing system, ensuring retention policy compliance.
• Serve as the primary backup for front desk activities, including answering phones and greeting visitors.
• Coordinate support services for the administration building, including janitorial and lawn/landscaping services.
• Manage employee uniform rentals and winter boots program.
• Verify contractor safety training compliance by administering and documenting training when needed.
• Serve as the primary contact for plant tour requests.

Benefits

• Competitive Pay and Annual Bonus Program
• 100% match on 401(K) up to 7%, plus additional discretionary 3% annual company contribution
• Comprehensive Healthcare and Wellness Programs
• Benefits described above are highlights only, subject to an employee’s eligibility and work location.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED