Office & Human Resources Coordinator

Teekay • Houston, TX

6h • Hybrid

About The Position

As an Office & HR Coordinator, you will play a dual role in ensuring smooth daily operations while supporting key human resources functions. You will lead the planning and execution of employee engagement, customer events, and CSR initiatives that foster a positive workplace culture. You will maintain a comfortable office environment while providing administrative support to the leadership team and employees. Additionally, you will support day-to-day HR operations for our office based and offshore team including payroll and benefits administration, compliance, employee questions, travel, and audit support. This role requires a highly organized self-starter who can juggle multiple priorities and bring energy and attention to detail to everything you do.

Requirements

• 3+ years of experience in an office administrative and/or HR support role.
• Strong organizational and multitasking abilities with excellent attention to detail.
• Self-motivated and proactive with a solutions-driven approach to work.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to build successful relationships with internal and external stakeholders at all levels.
• High degree of integrity, discretion, and ability to handle confidential information.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint).
• Positive attitude and ability to adapt to changing priorities in a fast-paced environment.
• Strong event planning and coordination skills.

Nice To Haves

• Degree in human resource management, business administration, or related field (or currently pursuing).
• Experience with payroll processing or benefits administration.
• Knowledge of employment laws and HR best practices.

Responsibilities

• Ensure smooth daily office operations including facility support liaising with building management, parking and building access, office and kitchen supplies and guest hospitality.
• Provide comprehensive administrative support to the leadership team and employees, ensuring consistent and efficient service delivery.
• Arrange travel plans and itineraries, calendar management, expense reporting and office invoice processing.
• Lead the organization of employee engagement activities, social events, team-building activities, along with corporate meetings, customer and special events, including offsite events as requested.
• Align with the wider organization on town halls, knowledge shares, and other company-wide initiatives to ensure a consistent approach.
• Support CSR strategy by driving various initiatives throughout the year, including active participation, communicating CSR opportunities to employees, coordinating activities and employee participation, and tracking expenditures.
• Manage key vendors and office-related services for the Houston Office and Freeport base.
• Support HR Operations including fielding day-to-day employee queries regarding HR policies, processes, benefits or other and direct to HR specialist as needed
• Coordinate the employee onboarding and offboarding experience including organizing sessions, preparing materials, and ensuring all required documentation is completed.
• Coordinate the Marine HR Drug & Alcohol process through monitoring compliance reports, booking appointments and ensuring records are complete and accurate.
• Champion local HR processes as guided by the HR team in the areas of performance development, systems, policy reviews, wellness initiatives, audit and compliance.
• Support work rotation travel requirements for the offshore team including acting as back up for travel bookings, monitoring PO’s and preparing travel letters.
• Support with Marine HR operational planning and reporting including monitoring rotation schedules, hours of work and rest reconciliations, payroll policies, performance and training compliance.
• Process payroll submissions and assist with payroll-related administrative tasks and employee benefits coordination as directed by the HR team.
• Support HR compliance activities by ensuring employees and training records are kept up to date and accurate.
• Assist with ad hoc administrative and HR projects as assigned.

Benefits

• People who are committed to excellence, developing their professional experience as they deliver organizational outcomes
• An open collaborative workplace where you can have immediate impact
• A workplace where everyone is a leader
• Challenging work in a dynamic environment
• A competitive total compensation package

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed