Office Inventory Assistant

Conference Catalysts•Gainesville, FL

4d•$15 - $18•Onsite

About The Position

Conference Catalysts is seeking a highly organized and detail-oriented Office Inventory Assistant to support the day-to-day operational needs of our Gainesville headquarters. This role primarily focuses on inventory management, domestic and international shipping logistics, and general office administration. The Office Inventory Assistant plays a critical behind-the-scenes role that directly impacts the success of internal teams and end users. While the position does not involve heavy day-to-day interaction with employees, clients, or vendors, the individual must demonstrate strong ownership, accountability, and a customer-service mindset in all responsibilities. This role is best suited for someone who thrives working independently, can quickly learn and follow established processes, and has a problem-solving mentality. The Office Inventory Assistant will work onsite in the Gainesville office alongside company leadership, including the CEO, while reporting directly to the Senior Director of HR & Admin, who works remotely.

Requirements

Strong organizational skills with exceptional attention to detail.
Demonstrated ability to work independently and manage tasks autonomously.
Problem-solving mindset with a proactive approach to operational needs.
Ability to follow procedures consistently and accurately.
Strong time management and prioritization skills.
Basic computer proficiency (Microsoft Office and web-based systems).
Clear written and verbal communication skills.
Must be available to work onsite in Gainesville, FL on a consistent part-time basis.

Nice To Haves

Prior administrative, inventory, shipping, or logistics experience preferred but not required.
Experience working in an office environment with independent responsibilities is a plus.

Responsibilities

Maintain accurate inventory records for office and operational supplies.
Monitor inventory levels and proactively reorder materials as needed.
Organize and maintain storage closets, supply areas, and inventory systems.
Ensure items are stocked, accessible, and properly tracked.
Support periodic audits and inventory reconciliation efforts.
Manage domestic and international shipping processes following established procedures.
Prepare shipments, including packaging, labeling, and documentation.
Coordinate outgoing and incoming shipments with approved carriers (USPS, FedEx, etc.).
Track shipments and resolve shipping issues or delays as needed.
Maintain shipping supplies and ensure workflow efficiency.
Collect, distribute, and organize mail and packages.
Maintain an organized, professional, and functional office environment.
Answer and appropriately direct incoming phone calls from the business’s main line.
Support administrative tasks related to office operations as assigned.
Assist with miscellaneous office errands and operational logistics.
Print and prepare requested event materials for shipments as needed.
Other duties as assigned to support organizational efficiency.