Office Manager/Executive Assistant

Iridex Corporation•Mountain View, CA

2d•$90,000 - $105,000•Onsite

About The Position

The Office Manager/ Executive Assistant is responsible for managing the day-to-day office administration while providing comprehensive support to the CEO. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. This is a highly visible role. The Office Manager/Executive Assistant will be self-motivated, creative, flexible, collaborative, and able to juggle diverse responsibilities with a strong emphasis on organization and attention to detail.

Requirements

Bachelor’s degree or equivalent, 3-5 years related experience or equivalent combination of education and experience.
Acute attention to detail is a must.
Excellent verbal and written communication skills.
Proficient on Microsoft Word, Excel, Outlook and Power Point.
Experience working with board portals, such as Diligent
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
Ability to think ahead; be proactive.
Commitment to excellence and high standards.
Ability to deal effectively with a diversity of individuals at all organizational levels
Good judgment with the ability to make timely and sound decisions.
Strong organizational and problem-solving skills; able to manage priorities and workflow
Ability to work independently and as a member of various teams and committees.
Demonstrated ability to plan and organize projects.
Confidentiality is a must

Responsibilities

Maintaining office supplies inventory
Mail distribution
Manage weekly food distribution, company lunches, and executive lunch requests
Coordinate special events, meetings and workplace activities to support Iridex culture
Manage conference rooms and scheduling requests
Reconciliation of monthly corporate credit card statements
Coordination of equipment maintenance, facility and workstation management with Sr. IT & Facilities Manager
Maintain CEO calendar and contact database.
Assist CEO with any administrative requests
Coordinate complex travel arrangements.
Complete weekly expense reports.
Review incoming expense reports for CEO approval
Manage Board of Director meetings
Act as back-up support for executive staff members
Create PowerPoint slides and presentations
Assist in various projects for Human Resources