Office Manager I

CI Financial•Seattle, WA

1d•$20 - $33•Onsite

About The Position

Join a team that values your ambition and empowers your growth At Corient, we help high- and ultra-high-net-worth individuals and families to enjoy a full life, while enabling them to preserve their wealth for future generations, and provide for the people, causes and communities they care about. We focus on exceeding expectations, simplifying lives, and establishing legacies that last for generations. We are always looking for talented and motivated individuals to join our team. If you want to work for a company that values your contributions and supports your growth, we would like to meet you.

Requirements

High school diploma or equivalent (required); associate's or bachelor's degree preferred.
Proven experience in office management, hospitality, or administrative roles.
Strong organizational, communication, and multitasking skills.
Proficiency in Microsoft Office Suite and visitor management systems.
Ability to handle AV setup and basic IT troubleshooting.
Maintain professional appearance in accordance with company policy.
Strong attention to detail.
Must be 18 years of age or older.
Must have unrestricted work authorization to work in the United States.
For U.S. employment opportunities, Corient hires U.S. citizens or permanent residents.
Must be willing to execute Corient’s Employee Agreement or Confidentiality and Non-Disclosure Agreement, which require, among other things, post-employment obligations relating to non-solicitation, confidentiality, and non-disclosure.

Responsibilities

Reception & Visitor Experience Greet and assist visitors, answer inquiries, and create a positive first impression of Corient.
Provide hospitality services (e.g., water, coffee) and assist with coats and luggage.
Respond to and direct incoming calls and emails professionally.
Maintain visitor management systems and issue badges in compliance with security protocols.
Office Operations & Facilities Conduct daily walkthroughs to ensure the space is clean, safe, and fully operational.
Manage and track inventory of office supplies, pantry items, and decorative elements.
Maintain workspace assignments and seating charts; create and update nameplates.
Coordinate with building management and vendors for maintenance, repairs, and service needs.
Schedule freight elevator for moves, deliveries, and project work.
Employee Support & Onboarding Assist HR with onboarding by coordinating building access, office orientation, and workstation setup.
Manage the Workplace Request Log and respond promptly to inquiries.
Oversee mail, deliveries, and shipping services.
Event & Culture Coordination Support office events and engagement activities, including booking rooms and managing logistics.
Ensure all deliveries and events comply with building insurance and reservation requirements.
Help maintain an environment that reflects company values and enhances employee experience.
Safety, Security & Compliance Monitor adherence to building access protocols and visitor management.
Support emergency procedures, drills, and safety programs.
Check fire extinguishers, exit signs, AEDs, and ensure exits remain clear.
Vendor & Technology Coordination Manage vendor relationships, including cleaning and maintenance services.
Process Certificates of Insurance (COIs) for vendors and contractors.
Maintain office equipment (printers, copiers, AV systems) and coordinate IT troubleshooting.
Financial & Reporting Track office expenses, supply purchases, and vendor invoices.
Provide updates on occupancy, space needs, and operational issues.
Special Projects Assist with onsite moves, relocations, and space updates.
Support business continuity during weather events or operational disruptions.