Full Time Office Manager-Clovis
About The Position
Responsible for making sure that the daily office operations run smoothly and ensuring that the needs of clients are being met. Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Communicates, brainstorms, and problem solves to maintain a productive and pleasant work environment. Keeps standards for client care consistent and looks for ways to improve. Keeps management informed of any important issues. Makes the office look presentable and professional. Serves as the point person for all office, staff, and client needs. Gives support and encouragement to staff. Fills in for other staff as needed. Documents and communicates office needs to management.
Requirements
- Full Time, 40 hours, non-exempt
- Hourly RAte: $19.41/hr
- High School Diploma
- Bilingual/Spanish-speaking individuals are strongly encouraged to apply.
Nice To Haves
- Bilingual/Spanish speaker incentive
Responsibilities
- Maintains a safe work environment, prepares for inspections, and gets deficiencies corrected.
- Manages daily office operations and shares duties with the Secretary/Receptionist.
- Prepares new client paperwork for clinicians and new clients.
- Reconciles petty cash.
- Tracks receipts and makes cash deposits.
- Runs monthly reports such as Medicaid.
- Recommends hires, supervises, trains, schedules, and manages the performance of Secretary/Receptionist.
- Maintains office productivity by managing schedules.
- Ensures agency rules and policies are being followed and changes are implemented.
- Orders supplies and keeps inventory.
- Ensures security, integrity, and confidentiality of data.
- Maintains HIPAA compliance and client confidentiality at all times.
- Regular and consistent attendance for the assigned work schedule is essential.
- Meets and checks in with staff to promote a productive work environment and communicate updates and changes.
- Organizes and streamlines office procedures and implement changes
- Perform other duties as assigned
Benefits
- Health Insurance offered
- Free Dental Insurance for employee
- Free Vision Insurance for employee
- 401(K) with employer matching (4%)
- Free Life Insurance while employed
- Long Term Disability offered while employed
- Paid Time Off (PTO)-can accumulate and roll over up to 240 hrs
- Sick Leave
- Paid Holidays (11)
- License Reimbursement
- Employee Assistance Program
- Smart Dollar Budget
- Employee covered under agency liability insurance
- Mileage Reimbursement
- Opportunities for growth within the community
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
