Office Manager - Impact Catering / OKC Fairgrounds

State Fair Of Oklahoma Inc • Oklahoma City, OK

4d • $50,000 - $55,000

About The Position

Oversee accounting tasks for Impact Catering to include quality control, A/R, A/P, general accounting, clerical and archiving functions. Oversee the hiring, training, development, management and mentoring of 2-4 office assistants.  Oversee submission of biweekly payroll to the Accounting & Finance Department for processing; prepare timely payroll expense reports, event, and labor cost summaries; oversee benefits calculations and recording; payroll journal entries. Provide accounting support to all Impact Catering Departments. Reconcile sales reports prior to month end postings. Oversee document coding. Calculate commissions earned. Collect data from multiple sources and generate reports of event operating results to Impact Catering management team and Accounting & Finance Department to include generating catering activity recaps and sales reports, and performing month end closings, reconciliations, and entries. Safeguard department assets through close monitoring of accounting procedures; conduct audits as needed; reconcile bank deposits to sales reports, inventory levels, payroll reporting, A/P and A/R activities. Prepare current workbooks containing financial information by event type; supervise preparation of NFP reports by event, and payroll reporting by event types. Assist operations management with company vault functions, as needed. Maintain strict confidentiality on highly sensitive private and/or proprietary information, without exception. Assist in other food and beverage departments as needed. Other duties as assigned.

Requirements

• Bachelor of Arts or Sciences in Accounting or Finance; no certification required.
• Minimum 4 years in an accounting position showing increasing levels of employee oversight and responsibility.
• Minimum 2 years management experience.
• Verifiable knowledge of payroll and tax issues; basic knowledge of employment law as it applies to payroll.
• Thorough understanding of accounting and financial reporting principles and practices.
• High level of proficiency with computers, Microsoft applications, accounting/payroll/HRIS systems.
• Consistent and reliable attention to detail, accuracy, and validity.
• Excellent organizational and time management skills with the ability to delegate tasks efficiently and develop staff to the next level.
• Adhere to the highest standards of ethics, integrity, professionalism, and discretion.
• Execute solid management decisions quickly and efficiently.
• Develop and maintain cooperative working relationships with company and business contacts.
• Utilize task prioritization and effective time management skills to meet frequent and competing deadlines in a high-volume, high-stress environment.
• Perform detailed work in a team-oriented, fast-paced, event-driven environment handling multiple tasks with flexibility in a calm, professional manner.
• Effectively communicate with others in a clear, business-like, respectful and personable manner focused on generating a positive, enthusiastic and cooperative environment.
• Maintain high standards of appearance and grooming (i.e., clean, wrinkle free clothing, proper uniform/attire, close attention to personal hygiene).
• Meet the company standard for excellent attendance, job reliability, diligence and dedication.
• Possess a valid driver’s license and a clean driving record.
• Speak, read and write in English.

Nice To Haves

• Experience with Solomon, ADP and/or Ceridian a plus; extensive experience preparing spreadsheets and reports.

Responsibilities

• Oversee accounting tasks for Impact Catering to include quality control, A/R, A/P, general accounting, clerical and archiving functions.
• Oversee the hiring, training, development, management and mentoring of 2-4 office assistants.
• Oversee submission of biweekly payroll to the Accounting & Finance Department for processing; prepare timely payroll expense reports, event, and labor cost summaries; oversee benefits calculations and recording; payroll journal entries.
• Provide accounting support to all Impact Catering Departments.
• Reconcile sales reports prior to month end postings.
• Oversee document coding.
• Calculate commissions earned.
• Collect data from multiple sources and generate reports of event operating results to Impact Catering management team and Accounting & Finance Department to include generating catering activity recaps and sales reports, and performing month end closings, reconciliations, and entries.
• Safeguard department assets through close monitoring of accounting procedures; conduct audits as needed; reconcile bank deposits to sales reports, inventory levels, payroll reporting, A/P and A/R activities.
• Prepare current workbooks containing financial information by event type; supervise preparation of NFP reports by event, and payroll reporting by event types.
• Assist operations management with company vault functions, as needed.
• Maintain strict confidentiality on highly sensitive private and/or proprietary information, without exception.
• Assist in other food and beverage departments as needed.
• Other duties as assigned.

Benefits

• A 401(k) program is available once the employee meets the eligibility requirements for participation.
• Based on job classification, additional benefits that may be offered include Paid Time Off, Medical, Dental, Vision, Flexible Spending, Life, Dependent Life, AD&D, Short- and Long-Term Disability and Various Supplemental Insurances.
• Access to on-site workout facility.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level