Office Services Coordinator - Baltimore

Baker Donelson•Baltimore, MD

10d•$50,000 - $55,000•Onsite

About The Position

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC has an opening for a full-time Office Services Coordinator in its Baltimore, MD office. The Office Services Coordinator plays a central role in delivering high-quality in-office experiences for employees, clients, and guests. This position supports these efforts by maintaining common areas (such as kitchens and conference rooms), coordinating event logistics, overseeing inventory of kitchen supplies, and assisting with general office support to create a professional and efficient work environment. Additionally, this position provides backup coverage for other Office Services Coordinators: Reception (answering phones, taking messages, greeting clients/visitors), Shipping and Receiving (distributing mail, coordinating deliveries and courier services), and Digital Processing Services (copying, printing, scanning, assembling attorney materials). This position is in-office only, Monday-Friday from 7:30am-4:30pm. Must provide minimum authorization to work in the United States. Resumes accepted only for job posted. Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status.

Requirements

Prior office administrative experience (law firm or hospitality experience preferred but not required).
Ability to lift 50lbs and move furniture for room set ups.
Familiarity with office equipment and proficient computer skills (including Microsoft Office and the ability to learn new software).
Strong organizational skills and attention to detail.
Excellent communication and customer service skills.
Ability to prioritize numerous tasks and complete them under time constraints.

Nice To Haves

law firm or hospitality experience

Responsibilities

Maintain cleanliness and organization of kitchens, restocking daily.
Monitor inventory and place orders for kitchen supplies.
Ensure conference rooms are clean, stocked, and ready for use.
Coordinate event logistics: organizing vendors, set up/tear down, and remaining attentive throughout the event.
Assist with other administrative duties as assigned, as well as with special projects.