Office Support Specialist

KMRG, LLC•Washington, DC

22h•Onsite

About The Position

We are seeking a part-time Office Support Specialist to support the U.S. Election Assistance Commission Office of Inspector General (EAC OIG) in Washington, DC. You will provide administrative support to the EAC OIG, including managing calendars and meetings, coordinating travel and procurement, maintaining records and documents, and communicating with stakeholders in a secure federal setting. Apply today!

Requirements

Advanced Microsoft Office skills
Skill in writing and editing documents
Ability to work independently
Ability to multitask
Exceptional interpersonal skills
Strong organizational, project management, and problem-solving skills
Attention to detail
Five (5) years of administrative or secretarial work experience

Nice To Haves

Two (2) of the five (5) years of administrative or secretarial work experience be related to work with a U.S. Government Agency
Program support experience in the areas of calendar and schedule management, reporting and communications management, information management, office management, and travel expertise
Experience working in contract support
Two (2) or more years of post-secondary education preferred

Responsibilities

Serve as the primary point of contact for administrative support and customer service to staff and stakeholders
Receive and place phone calls on behalf of EAC OIG staff
Send and respond to email communications as requested
Take messages in the absence of staff and direct callers appropriately
Answer inquiries directly or refer individuals to appropriate staff members
Take meeting minutes when requested
Ensure meeting participants are briefed and provided necessary background materials
Log and respond to routine hotline complaints in accordance with policy
Prepare visitor access requests and assist visitors as needed
Schedule meetings and appointments based on EAC OIG commitments
Maintain the EAC OIG calendar accurately and consistently
Coordinate and maintain conference room schedules in coordination with other administrative staff
Maintain and update handbooks, procedures, contact lists, rosters, and leave, travel, and training schedules
Use word processing, spreadsheets, and other software tools for administrative tasks
Create trackers and charts to support reporting and operational needs
Prepare documents in both draft and final form for review and use
Proofread materials for format, consistency, and compliance with formatting standards
Receive and screen incoming EAC OIG mail and draft responses to routine correspondence
Distribute official mail and attach relevant background materials as needed
Search files and records to compile background information for pending actions
Review outgoing mail for proper addressing, attachments, and formatting compliance
Plan and implement travel arrangements for EAC OIG staff (e.g., cost estimates and reservations)
Create travel authorizations and review vouchers prior to approval
Coordinate and update travel schedules for EAC OIG personnel
Draft procurement and acquisition documents in support of office needs
Upload procurement files into the PRISM system
Draft requisitions and order office supplies and required equipment
Track delivery and receipt of approved supplies and materials