Office Support Specialist

Windward Risk Managers•Boca Raton, FL

2d•$18 - $20•Onsite

About The Position

This position supports the general activities of the corporate office environment, providing backup support at the reception desk, ensuring common areas are stocked and maintained, and ensuring the general office is clean and well maintained as required.

Requirements

High school diploma or equivalent
Some work experience in a service capacity preferred
Proficient working with MS Office including Outlook (email and calendar), Teams and Excel
Good communication skills; verbal and written
Ability to adapt to new and changing situations
Ability to lift up to 15 lbs.
Candidates must be authorized to work for any employer in the U.S. without requiring visa sponsorship now or in the future.

Responsibilities

Maintain and restock kitchen supplies and conference rooms including paper goods, cold drinks, coffee stations, etc. – notify office manager when stock is low
Ensure any catering for meetings is set up and supplies are available. Clean up after meetings; remove leftover food and trash, wipe counters and tables, etc.
Prepare desks for new hires; clean out old items, wipe down desk, and setup company items.
Assist with maintaining inventory of office supplies and provide to receptionist for ordering.
Assist receptionist with mail processing including metering outgoing, sorting, scanning and delivery of incoming as needed.
Act as backup for receptionist responsibilities during lunch, breaks, and PTO
Learn and follow front desk operating policies and procedures.
Assist with preparing outgoing FedEx, USPS, and UPS mailings and receiving packages when delivered. Following procedures for delivery.
Identify any office maintenance, including bulb replacements, and report them to the receptionist
Assist other departments with projects as needed