On Site Association Coordinator

Nova Association Management Partners LLC•Beaverton, OR

11h•Onsite

About The Position

The Community On-Site Coordinator is the primary on-site point of contact for owners and residents at Tanasbrook. The role supports the Association Manager and the Tanasbrook Board by: • Coordinating owner communications and basic inquiries • Entering, cleaning, and tracking work-order data • Conducting regular site walks and documenting conditions • Supporting vendor coordination and budget/reserve planning tasks • Managing day-to-day records related to leases, permits, clubhouse, and RV lot This position is detail-heavy and data-oriented: success is measured by the accuracy of work-order data, clarity of dashboards and reports, and reduction of “one-off” emergencies hitting the Board and Management.

Requirements

Strong working knowledge of Microsoft Office, especially Excel (filters, basic formulas, pivot tables preferred), plus Outlook and Word; ability to learn new software (Vantaca, vendor vetting tools, portals) quickly.
Comfort working with spreadsheets, exports, and lists; able to spot missing data and inconsistencies.
Strong written and verbal communication skills; able to explain processes clearly to owners and vendors.
Superior grammar and proofreading for emails, notices, and simple reports.
Customer-service oriented: handles stressed or upset owners with composure, professionalism, and maturity.
Very detail-oriented with strong task and time-management skills; can manage multiple open items without dropping them.
Demonstrated ability to set priorities, meet deadlines, and keep supervisors informed—no surprises.
Accountability/Responsibility: owns mistakes, follows through, and proactively raises problems.
Dependability: regular, reliable attendance; can be counted on to complete tasks in a timely manner.
Flexibility & Initiative: adapts to change, multi-tasks, and takes action without needing to be micromanaged.
Professionalism & Teamwork: interacts respectfully with owners, Board, Management staff, vendors, and committees.
High school diploma or equivalent required.
Minimum 2 years of experience in one or more of the following strongly preferred:o HOA or property managemento Construction or vendor coordinationo Customer service in a detail-intensive environment
Regularly required to sit, use hands, and reach with arms to operate a computer and office equipment; frequently required to talk and hear.
Must be able to walk the property for site inspections and take photos in varying weather conditions.
Must be able to occasionally lift/move up to 30–50 lbs (boxes of records, small equipment) as required.
Work environment is primarily a quiet office/front desk setting plus outdoor site walks within the Tanasbrook community.