Operations Agent

Windstar Cruises•Dallas, TX

3d•Remote

About The Position

Awarded World’s Best Small Ship Cruise line, Windstar Cruises is known for intimate yacht style experience and unique voyages to the world’s best small ports and hidden harbors. Its three sailing yachts and four all-suite yachts carry just 148 to 342 guests and cruise around the world. Our Mission: We imagine and deliver personalized and immersive experiences 180 degrees from ordinary Our Vision: Enriching people’s perspective through inspired travel Our Values: Welcoming, Innovative, Now, Discipline, Serve, Teamwork, Authentic, Responsible See what our team members have to say about this great opportunity! - "I appreciate the ability to work from home that many of my coworkers are well-traveled and respond quickly by phone and email. I get to be in touch with intelligent guests and agents from all over and together we craft dream trips they’ll remember for life!" - "I really enjoy that everyone here is willing to help each other. Everyone here is beyond ordinary!" - "The support and understanding from upper management not just in our professional life, but personal life is amazing!" Full-time positions available to work remotely as long as you live in one of these states: AR, AZ, CO, FL, LA, MN, TX, and WI. Operations Agent is responsible for effective coordination of all booking aspects after creation. This can include manifesting, reservation accounting processes, irregular operations tasks, and other operational tasks as seen below.

Requirements

Excellent written and verbal communication skills.
Ability to work collaboratively across departments and adapt to changing priorities.
Strong organizational skills and ability to manage multiple tasks simultaneously.
Self-starter with excellent task management skills
Intermediate proficiency in all Microsoft Office programs, with the ability to teach their primary usage(s).
Familiarity with or willingness to adopt AI-powered platforms (e.g., Copilot, automated workflows, data analysis tools) is a plus.
Cruise or tour operations / reservations experience preferred.
Preferred experience managing processes with timelines.
Proficiency with Reservations and Operations systems (Seaware Core preferred)
This position is expected to adjust work hours in cases of irregular operations, which likely will also require extended hours.
Secure home office environment suitable for remote work without disruptions.
Hardwire Internet connection required.

Nice To Haves

Cruise or tour operations / reservations experience preferred.
Preferred experience managing processes with timelines.
Proficiency with Reservations and Operations systems (Seaware Core preferred)

Responsibilities

Operational Tasks: Execute assigned tasks related to voyage processing, ensuring timely completion; handling Outbound and Inbound calls, chats, and emails; and SmartSheet interactions to effectively align bookings with voyages.
Irregular Operations: Act as contact agent for TA/Guests to coordinate irregular operations.
Manifesting: Assist with basic manifesting functions as assigned by the Documents & Manifests lead.
Reservations Accounting: Assist with basic accounting functions as assigned by the Res Accounting lead. This will include contacting TA/Guests for open and past due balances.
Guest Support: Assist with overflow service calls during peak times in the Call Center as required.
Booking Processes: Coordinate all aspects of bookings, from creation to completion, ensuring accuracy and efficient operations to meet company KPIs.
Team Leadership: Coach and mentor Ops team members to improve performance and assist with onboarding new Ops team members.
Other Duties as assigned by management.