Operations Assistant - Albany

Lippes Mathias LLP • Albany, NY

11h • $20 - $22 • Onsite

About The Position

The Albany office of Lippes Mathias is seeking an Operations Assistant. This position requires professionalism and confidentiality. We are looking for a highly dependable individual who has a positive attitude, is organized and willing to learn. The Operations Assistant must have a valid Driver’s License and a reliable vehicle for pickup and delivery requests. Duties and Responsibilities include, but are not limited to the following: Order office supplies and monitor supply inventory Stock paper at all printers/copy machines daily Stock snack bins, coffee bars, monitor and replace toner cartridges Greet guests and vendors and direct them appropriately Collect, seal, and stamp outgoing mail using postage meters and envelope sealers Retrieve, sort, and distribute incoming mail Maintain general cleanliness of conference rooms and office Complete pickup/delivery requests and general errands Clean out workspaces and offices for employee departures and arrivals Coordinate with the building regarding building access keys and parking passes, necessary repairs, and other requests Assist in firm-wide or office social gatherings, i.e. holiday breakfast and lunch, volunteer opportunities, special events Coordinate with Human Resources for onboarding of New Hires including updating the Operations Manual Assist Legal Assistants with document management and special support projects, i.e., scanning, copying, filing, etc. Provide backup coverage for phones Other duties as needed Our ideal Operations Assistant will have: Minimum of 1-2 years of professional office experience. High level of problem-solving skills Good working knowledge of Microsoft Word, Excel, and Outlook. High accuracy rate, organization, and strong attention to detail. Strong professional communication skills, both oral and written. A positive attitude in all aspects of the role, taking personal responsibility and ownership and always behaving professionally. Reliable attendance. Ability to multitask and complete projects with little direction. Ability to use discretion and handle confidential information. Ability to meet deadlines and produce high quality work products. Associate degree preferred. Ability to lift up to 50 pounds. A valid Driver’s License and reliable vehicle. Salary range: $20-$22/hour. This is a good faith estimate for the position based on location and minimum criteria. Actual compensation may vary based on experience and other job-related factors as permitted by law. Full time employees are also eligible for a year-end bonus and a comprehensive benefits package that includes medical, dental, and vision coverage beginning the first of the month following hire; immediate eligibility for the firm’s 401(k) and profit sharing plan; firm-arranged parking at our downtown locations; firm-paid long-term disability coverage for all employees; and firm-provided life and AD&D insurance for staff. Founded in 1965 in Buffalo, New York, Lippes Mathias is a full-service law firm with 17 offices and nearly 230 attorneys. We grow and thrive every day by way of our unique culture, which puts a premium on collegiality, collaboration, and support for our employees at every turn. You’ll quickly notice that we approach law differently at Lippes Mathias—we think ahead and around corners for our myriad regional, national, and international clients in a range of different industries. Rather than providing endless options and choices, we serve as business partners to our clients, delivering them the answers to their legal questions that advance their business outcomes. To learn more about Lippes Mathias, visit our recruiting website: https://www.lippescareers.com/

Requirements

• Minimum of 1-2 years of professional office experience.
• High level of problem-solving skills
• Good working knowledge of Microsoft Word, Excel, and Outlook.
• High accuracy rate, organization, and strong attention to detail.
• Strong professional communication skills, both oral and written.
• A positive attitude in all aspects of the role, taking personal responsibility and ownership and always behaving professionally.
• Reliable attendance.
• Ability to multitask and complete projects with little direction.
• Ability to use discretion and handle confidential information.
• Ability to meet deadlines and produce high quality work products.
• Ability to lift up to 50 pounds.
• A valid Driver’s License and reliable vehicle.

Nice To Haves

• Associate degree preferred.

Responsibilities

• Order office supplies and monitor supply inventory
• Stock paper at all printers/copy machines daily
• Stock snack bins, coffee bars, monitor and replace toner cartridges
• Greet guests and vendors and direct them appropriately
• Collect, seal, and stamp outgoing mail using postage meters and envelope sealers
• Retrieve, sort, and distribute incoming mail
• Maintain general cleanliness of conference rooms and office
• Complete pickup/delivery requests and general errands
• Clean out workspaces and offices for employee departures and arrivals
• Coordinate with the building regarding building access keys and parking passes, necessary repairs, and other requests
• Assist in firm-wide or office social gatherings, i.e. holiday breakfast and lunch, volunteer opportunities, special events
• Coordinate with Human Resources for onboarding of New Hires including updating the Operations Manual
• Assist Legal Assistants with document management and special support projects, i.e., scanning, copying, filing, etc.
• Provide backup coverage for phones
• Other duties as needed

Benefits

• Full time employees are also eligible for a year-end bonus and a comprehensive benefits package that includes medical, dental, and vision coverage beginning the first of the month following hire; immediate eligibility for the firm’s 401(k) and profit sharing plan; firm-arranged parking at our downtown locations; firm-paid long-term disability coverage for all employees; and firm-provided life and AD&D insurance for staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree