Operations Coordinator II - Surgery

Mount Sinai Health System•New York, NY

About The Position

The Operations Coordinator II is responsible for overseeing activities that support and maintain efficient HR, operational and strategic initiatives and activities within the department. Responsibilities HR Support Manage and process HR transactions for faculty and staff (e.g. invoices, reimbursements, moonlighting payments, bonuses, one-time supplements, incentives, OT, new positions, salary source changes, WIOD, etc.). Oversee FMLA submissions and calculations, coordinating with HR and employees. Support visa processing for international faculty and staff. Direct fund requests and tracking for faculty practices, grants, clinical trials, and gifts. Coordinate payroll, time and effort reporting, and maintenance of on-call coverage schedules supporting both faculty and staff. Track physician contracts and maintain records of reimbursable expenses (e.g. CME, travel, etc.). Operational Support Train staff in procurement, HR systems, and internal processes (e.g., Sinai Cloud). Oversee and approve access and service requests (e.g., Sail Point, Cybersecurity, ServiceNow). Track and manage equipment and IT asset distribution. Prepare and submit Purchase Orders and check requests for clinical practices and departmental events in coordination with vendors, Accounts Payable, etc. Submit and manage internal and external agreements, including consulting contracts. Coordinate with internal auditors to ensure compliance (e.g. attestations for time and effort reports). Strategic & Liaison Functions Serve as liaison between new faculty and the Dean’s Office. Collaborate with department leadership to support various initiatives Ensure smooth onboarding and integration of new faculty and staff.

Requirements

Associate’s degree, or equivalent work experience.
5 years related experience required or 3 years of related experience with a Bachelor’s or advanced degree.
Proficiency in Microsoft Office, especially Excel
Strong communication, organization, and interpersonal skills
Demonstrated ability to manage multiple priorities in a fast-paced environment.
Exceptional attention to detail

Nice To Haves

Bachelor’s degree preferred.
familiarity with financial reporting tools and systems preferred.

Responsibilities

Manage and process HR transactions for faculty and staff (e.g. invoices, reimbursements, moonlighting payments, bonuses, one-time supplements, incentives, OT, new positions, salary source changes, WIOD, etc.)
Oversee FMLA submissions and calculations, coordinating with HR and employees.
Support visa processing for international faculty and staff.
Direct fund requests and tracking for faculty practices, grants, clinical trials, and gifts.
Coordinate payroll, time and effort reporting, and maintenance of on-call coverage schedules supporting both faculty and staff.
Track physician contracts and maintain records of reimbursable expenses (e.g. CME, travel, etc.).
Train staff in procurement, HR systems, and internal processes (e.g., Sinai Cloud).
Oversee and approve access and service requests (e.g., Sail Point, Cybersecurity, ServiceNow).
Track and manage equipment and IT asset distribution.
Prepare and submit Purchase Orders and check requests for clinical practices and departmental events in coordination with vendors, Accounts Payable, etc.
Submit and manage internal and external agreements, including consulting contracts.
Coordinate with internal auditors to ensure compliance (e.g. attestations for time and effort reports).
Serve as liaison between new faculty and the Dean’s Office.
Collaborate with department leadership to support various initiatives
Ensure smooth onboarding and integration of new faculty and staff.