Operations Coordinator (FT)
About The Position
Pendry San Diego is seeking an Operations Coordinator to provide administrative support to the Operations teams with professionalism and confidentiality. This role will include a wide variety of complex and confidential administrative functions, handling multiple projects with accuracy and proficiency, including but not limited to: answering telephone calls, scheduling appointments, communicating information, composing correspondence, taking and transcribing meeting minutes, creating presentations, generating reports, compiling data from a variety of sources, coordinating travel, maintaining a variety of manual and electronic documents, analyzing data, tracking expenses and preparing expense reports, project coordination and communication and contract management.
Requirements
- Bachelor's degree in business or related field, or a minimum of 2 years’ experience in a administrative support role.
- Proven experience and success in an environment where exposure to highly confidential information and data was commonplace.
- Must be flexible to adapt to changing business needs and/or ad hoc projects.
- Must be adept at multi-tasking and managing multiple priorities in a fast-paced environment.
- Proficient in all Microsoft Office applications, with an emphasis on Excel.
- Must have solid professional references for a strong skill set, meeting and exceeding job objectives within deadlines, and exceptional job performance.
- Excellent verbal and written communication skills
- Position requires exerting well-paced mobility as well as the ability to maneuver between functions occurring simultaneously.
- Must be able to bend, stoop, squat and stretch to fulfill tasks.
- Must be able to lift up to 15-30 lbs. on a regular and continuing basis.
- Requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, and climbing.
Responsibilities
- Creating long- and short-term plans, including setting targets for milestones and adhering to deadlines of Projects
- Process and manage ordering system for the department(s)
- Performing clerical duties such as typing, filing, copying, emailing, answering and responding to telephone calls and messages
- Coordinating meetings, recording minutes, and coordinating P1 meeting room reservations
- Scheduling travel arrangements when needed
- Preparing departmental communication pieces
- Assisting in menu design and production for weekly, seasonal, and annual features
- Coordinating and maintaining vendor/supplier information
- Ordering office supplies and ensuring that the department is adequately stocked
- Entering data for select invoices and products
- Assisting in recruiting, scheduling interviews for new hires
- Supporting department(s) with time management on execution of projects
- Unifying and maintaining all internal documents
- Responding to visitor and guest requests, questions, and concerns
- Facilitating resolution when possible or referring individuals to the appropriate manager
- Champion online Medallia responses for outlets.
- Help in the roll out of hotel collateral
- What’s Happening in San Diego/Pendry Monthly Calendar. ie. City wide, block parties, concerts, Padres games
- Neighborhood outreach
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
