Operations Manager 3 - invoice process
About The Position
Responsibilities and Duties: • Validate and manage invoice process - Enter invoices and data accurately into the system, obtain proof of performance from vendors, and work closely with finance and A/P on payments • Conduct research/investigate any invoice issues that may arise and take the appropriate action to get them resolved • Proofread contracts and documents for accuracy • Work with Marketing leads to submit program approval requests through the company’s portal and track status • Work with leadership to get contracts executed, upload final copies of contracts in the system, and maintain records • Work cross-functionally with the procurement department to finalize vendors for marketing programs • Create vendor purchase orders in the BQMS system • Request inventory using the NERP system and work cross-functionally with the supply chain and demand fulfillment department to ensure they are shipped timely • Gather inventory forecasts for mobile devices and accessories for programs during launches, and enter that data accurately into the GSCM system • Serve as a mentor and a “go to” resource for contractors • Prepare PowerPoint slides, Word documents and enter data on Excel templates, as needed • Complete ad hoc requests as needed
Requirements
- Microsoft office, Word, Excel
- Excellent organization and mathematical skills
- Familiarity with Windows-based computer programs a must
- Bachelor's Degree in business or related field
- Experience with payroll processing and wage attachment
- 5-7 years of Experience
Responsibilities
- Validate and manage invoice process - Enter invoices and data accurately into the system, obtain proof of performance from vendors, and work closely with finance and A/P on payments
- Conduct research/investigate any invoice issues that may arise and take the appropriate action to get them resolved
- Proofread contracts and documents for accuracy
- Work with Marketing leads to submit program approval requests through the company’s portal and track status
- Work with leadership to get contracts executed, upload final copies of contracts in the system, and maintain records
- Work cross-functionally with the procurement department to finalize vendors for marketing programs
- Create vendor purchase orders in the BQMS system
- Request inventory using the NERP system and work cross-functionally with the supply chain and demand fulfillment department to ensure they are shipped timely
- Gather inventory forecasts for mobile devices and accessories for programs during launches, and enter that data accurately into the GSCM system
- Serve as a mentor and a “go to” resource for contractors
- Prepare PowerPoint slides, Word documents and enter data on Excel templates, as needed
- Complete ad hoc requests as needed
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What This Job Offers
Job Type
Full-time
Career Level
Manager
