OPERATIONS & MGMT CONSULTANT I- SES - 48001907
About The Position
This position is responsible for performing full performance-level work under the limited supervision of the Assistant Deputy Commissioner, Division of Finance and Operations. This position provides technical assistance to stakeholders, reviews applications and manages assigned grant programs. DUTIES & RESPONSIBILITIES: The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions: Serves as personnel liaison for all staff reporting to the Assistant Deputy Commissioner including the Bureau of Contracts, Grants, and Procurement Management and other direct reports. Responsible for preparing personnel actions, serving as timekeeper by maintain attendance and leave records, and preparing position requisitions through the People First System. Timesheets will be completed in the People First System by the 5th business day of the following month. Confidentiality of these matters will be maintained at all times. Serves as the personal assistant to the Assistant Deputy Commissioner and acts in his/her absence in carrying out administrative duties. Maints calendars for supervisors by listing all appointments, meetings, and conferences on electronic calendar program and arranges travel and hotel reservations and completes travel itineraries and expense vouchers. Independently investigates subject matter, reviews, analyzes, and prepares drafts of memoranda and correspondence on behalf of the Assistant Deputy Commissioner. Makes phone calls of a technical nature for the Assistant Deputy Commissioner and screens phone calls, interpreting established policy, providing information and resolving problems. Maints tracking system for paperwork flowing in and out of the Assistant Deputy Commissioner’s office. Assists in the analysis, collection, verification, and preparation of financial and organizational information for management purposes. Conducts follow up with key staff with regard to assignments which are due and may revise schedules as necessary. Answers questions of a technical nature and makes referrals as appropriate, assists callers or visitors in obtaining information, handling incoming mail including CorrFlow, and responds to other correspondence from notes and general directions. Maints current information on department policies and procedures as they relate to the preparation and processing of various administrative forms, reports and general office management. Provides direction to bureau support staff in proper process. Performs other duties as assigned.
Requirements
- Experience in customer service in an office setting.
- Experience in composing professional correspondence (proofreading and editing)
- Ability to organize data into logical format for presentation in reports, documents, and other written materials.
- Ability to utilize problem-solving techniques.
- Experience with My Florida Market Place (MFMP)
- Experience with Statewide Travel Management System (STMS)
- Experience with State Personnel System (SPS)
- Ability to read and comprehend information and ideas presented in writing.
- Ability to communicate clearly and effectively both verbally and in writing.
- Ability to understand and apply applicable statutes, standards, rules, regulations, policies and procedures.
- Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
- Ability to demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of others.
- Ability to work independently and perform tasks and responsibilities with limited guidance and direction.
- Ability to consider relative costs and benefits of potential actions to choose the most appropriate one.
- Ability to work and perform under stressful conditions.
- Ability to deal with the public in a tactful and courteous manner.
- Ability to demonstrate reliable and consistent attendance.
- Ability to collaborate across multiple functions to support team objectives.
- Proficient in using Microsoft Office Software (Access, Excel, PowerPoint, Word, Outlook)
- Ability to assess budgetary needs and develop various reports.
- Ability to provide excellent customer service.
- Ability to maintain work area in an organized and clean manner.
- Ability to establish and maintain positive and effective working relationships across all levels of management.
- Ability to formulate and generate reports.
Responsibilities
- Serves as personnel liaison for all staff reporting to the Assistant Deputy Commissioner including the Bureau of Contracts, Grants, and Procurement Management and other direct reports.
- Responsible for preparing personnel actions, serving as timekeeper by maintain attendance and leave records, and preparing position requisitions through the People First System.
- Serves as the personal assistant to the Assistant Deputy Commissioner and acts in his/her absence in carrying out administrative duties.
- Maintains calendars for supervisors by listing all appointments, meetings, and conferences on electronic calendar program and arranges travel and hotel reservations and completes travel itineraries and expense vouchers.
- Independently investigates subject matter, reviews, analyzes, and prepares drafts of memoranda and correspondence on behalf of the Assistant Deputy Commissioner.
- Makes phone calls of a technical nature for the Assistant Deputy Commissioner and screens phone calls, interpreting established policy, providing information and resolving problems.
- Maintains tracking system for paperwork flowing in and out of the Assistant Deputy Commissioner’s office.
- Assists in the analysis, collection, verification, and preparation of financial and organizational information for management purposes.
- Conducts follow up with key staff with regard to assignments which are due and may revise schedules as necessary.
- Answers questions of a technical nature and makes referrals as appropriate, assists callers or visitors in obtaining information, handling incoming mail including CorrFlow, and responds to other correspondence from notes and general directions.
- Maintains current information on department policies and procedures as they relate to the preparation and processing of various administrative forms, reports and general office management.
- Provides direction to bureau support staff in proper process.
- Performs other duties as assigned.
Benefits
- State Group Insurance coverage options+(health, life, dental, vision, and other supplemental option)
- Retirement plan options, including employer contributions (www.myfrs.com)
- Nine paid holidays and a Personal Holiday each year
- Annual and Sick Leave Benefits
- Student Loan Forgiveness Program (Eligibility required)
- Flexible Spending Accounts
- Tuition Fee Waivers (Accepted by major Florida colleges/universities)
- Ongoing comprehensive training provided
- Career Growth
- Highly skilled, professional environment
- Maternity and Parental Leave Benefits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
