Operations Support Administrator

Calista Corporation•Salt Lake City, UT

2d•Onsite

About The Position

As the Operations Support Administrator, you will work on-site and support the various technical and administrative functions to ensure efficient and effective operations of the Salt Lake City office which houses multiple Brice 8(a) companies. Personal initiative and critical thinking skills are essential to complete job duties with minimal guidance. Assignments are deadline driven so you must be able to set priorities, take ownership of projects, work efficiently and provide a consistent level of high quality in a high-pressure environment.

Requirements

Knowledge of administrative and accounting functions
Strong experience in Microsoft Office Suite
Strong ability to work in Excel – will be a primary tool.
Excellent oral and written communication skills, and ability to multi-task and manage time.
Ability to work in a team environment.
Ability to work in an Alaska Native Corporation multi-business environment.
Experience with Microsoft Office and especially Excel required.
Valid state driver’s license and qualified to operate a vehicle under the conditions of Brice Engineering’s Driving Policy.
Ability to pass a drug, driving, and background screenings.

Nice To Haves

High School Diploma or GED required; degree in Business or Accounting preferred.
One to five years’ experience working in a professional office environment preferred.
One to five years’ experience working with accounting functions preferred.
Experience in accounts payable invoice processing including project coding preferred.

Responsibilities

Support the day-to-day operations of the Salt Lake City office.
Function as back-up to the SLC Office Manager.
Provide administrative support for teleworking and project-based personnel.
Ensure proper administration of the travel and expense policy when generating expense reports and credit card reconciliations with timely processing so that AP close deadlines are being met.
Prepare employee expense reports including organizing receipts, account coding and entering expenses into Costpoint.
Complete credit card reconciliations including mid-month, monthly and year-to-date for multiple employees.
Identify and track expense report receipts as well as assist in locating missing company credit card receipts.
Process invoices, vendor statements and vendor dispute resolution.
Work in a constant state of alertness and in a safe manner.
Other duties as assigned

Benefits

Competitive wages and bonus programs – We believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.
Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.
Tuition reimbursement.
Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
FSA health care and/or dependent care/HSA with HDHP.
Dental and Vision Insurance.
Employee Assistance Program for you and your family.
Company paid Life Insurance, AD&D, LTD.
Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.)
0-2 years 15 days
3-5 years 23 days
6-9 years 27 days
10-14 years 30 days
15-19 years 33 days
20 or more years 37.5 days
10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday. Eligible after 1 year of service, must be taken within the calendar year.
401(K) match at $0.50 on the dollar up to 6% of your contribution.
Benefits may vary based on status of position and subject to associated plan eligibility provisions, or company handbook.