OPS Administrative Assistant I - 77907759

State of Florida • Saint Petersburg, FL

1d • $20 - $20 • Onsite

About The Position

The Ecosystem Assessment & Restoration (EAR) Section of the Fish and Wildlife Research Institute (FWRI), invites applications for a full-time Administrative Assistant I to join the section’s admin support team. The EAR Section is responsible for monitoring and investigating harmful algal blooms such as Florida Red Tide; collecting and analyzing habitat and species data for terrestrial, freshwater, and marine habitats; and surveilling and responding to fish and wildlife disease outbreaks.

Requirements

• 2 years of professional, direct experience in an administrative support position.
• An associate’s degree from an accredited college or university and one year of administrative experience; or a bachelor's degree from an accredited college or university can substitute for the required experience.
• Knowledge in using Microsoft Office Word, Excel, Outlook and Adobe ProKnowledge of administrative principles and practices.
• Possess good customer service, telephone and clerical skillsAbility to communicate effectively both orally and in writing.
• Ability to work independentlyAbility to utilize problem-solving techniques.
• Ability to multi-task, prioritize and meet deadlines
• Ability to prepare correspondence and administrative reports.
• Ability to act on changing priorities and responsibilities
• Ability to organize and file documentsAbility to establish and maintain effective working relationships with othersAbility to work in a confidential environment.
• High attention to detail and possess strong organizational skills

Nice To Haves

• One or more years of working in the State of Florida’s Purchasing Systems (FLAIR, MFMP, Pcard & BoA Works system).
• One or more years of experience with Florida’s State Travel Management System.
• One or more years managing vehicle or vessel use logs.

Responsibilities

• Act as Works Auditor of State of Florida Purchase Card (PCard) transactions for approximately 70 team members. Ensures adherence to established state policies and agency procedures as well as provides guidance, training, and support to cardholders.
• Process section vehicle milage and maintenance logs for over 50 vehicles and vessels.
• Assist with state purchasing of research materials/supplies, equipment for section programs. Duties to include working with vendors, processing invoices, placing orders, research and utilizing state contracts. Working in MFMP and Flair/PALM systems. Receiving and routing orders purchased as directed. Manage the Harmful Algal Bloom team’s FedEx account. Maintain current knowledge of policies, procedures, and directives and ensure timely implementation within the team.
• Provide support for the preparation of travel authorizations and reimbursements for staff.
• Maintain and purge section files according to retention schedules; formulate & recommend policies & procedures to increase efficiency and promote effective communication within the EAR program and the Institute.
• Participate in public outreach efforts as appropriate.
• Provide other clerical support as needed.

Benefits

• Eligible OPS positions and qualifying applicants may enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions.
• Health Premiums $25.00- Single / $90.00- Family Biweekly
• Low Cost $25,000 Life Insurance
• OPS FICA Alternative Retirement Plan
• On the Job Trainings
• Family and Medical Leave Act (FMLA)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree