OPS FISCAL ASSISTANT II - 64858330

State of Florida • West Vero Corridor, FL

1d • Onsite

About The Position

This position is an entry level position. Responsible and technically varied position performing a variety of complex or technical duties for the Business Office and Vital Statistics. Independent judgement, adherence and compliance to applicable Florida Statues and initiative are exercised to develop specialized work methods and procedures.

The individual will perform multiple tasks, including Deputy Registrar in Vital Statistics to include assisting clients with issuing birth and death records.

The individual will also be responsible for performing back up duties for daily cash deposits, reconciliations, mail logs, take deposits to the bank, journal entries, process vendor invoices in My Florida Market Place (MFMP) system, back up to receiving and purchasing, and other related areas of the Business Office. Ensuring generally accepted accounting principles are met.

Personal and County vehicle use may be required.

Requirements

• Customer service experience
• Ability to communicate clearly, effectively, and respectfully under a variety of conditions.
• Knowledge of general office procedures and equipment
• Accounting/bookkeeping knowledge.
• Cash handling knowledge
• Ability to work with standard office software such as email, spreadsheets, and databases
• Skill in basic mathematical calculations.
• Ability to plan, organize work activities.
• Ability to establish and maintain effective working relationships with coworkers and other Department business units to meet Departmental performance goals.
• Ability to review materials for completeness and accuracy.
• Ability to verify data on electronic files.
• Knowledge of alphabetical and numerical filing.
• Ability to understand and apply applicable rules, regulations, policies, and procedures
• One-year customer service experience minimum
• One-year cash handling experience minimum
• Standard office software experience, including excel spreadsheets.
• High School Diploma or equivalent
• Ability to work 8AM – 5PM, Monday- Friday
• Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.

Nice To Haves

• Bilingual (English Spanish) preferred.

Responsibilities

• Deputy Registrar in Vital Statistics to include assisting clients with issuing birth and death records.
• Performing back up duties for daily cash deposits, reconciliations, mail logs
• Take deposits to the bank, journal entries, process vendor invoices in My Florida Market Place (MFMP) system
• Back up to receiving and purchasing, and other related areas of the Business Office.
• Ensuring generally accepted accounting principles are met.

Benefits

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED