OPS GRANTS SPECIALIST III - 64916029

State of Florida • Jacksonville Beach, FL

6d • $29 - $31 • Onsite

About The Position

Come Join DOH-Team Duval! If you are looking to establish an exciting and successful career in Public Health, you have come to the right place. Many of our innovative and successful health programs are recognized throughout Florida.
This OPS position serves as a Contract Manager on the CDC’s Strengthening U.S. Public Health Infrastructure, Workforce, and Data Systems (OE22) five-year grant at the Florida Department of Health in Duval County (DOH-Duval). This position is responsible for 1) developing contracts, agreements, amendments, and renewals, 2) providing needed reports and data for contracts, 3) monitoring compliance of established contracts, and 4) reviewing, reconciling, and submitting all invoices for payments.

Requirements

• Knowledge of contract management
• Knowledge of financial principles and budgeting
• Knowledge of computer software applications: MS Word, Excel, Power Point, HMS, Outlook
• Skills related to project management
• Skills related to effective verbal and written communication
• Skills related to building and maintaining effective relationships with contractors, vendors, and internal stakeholders
• Skills related to interpreting and applying contract terms and conditions
• Skills in managing contract lifecycles from initiation to closeout
• Ability to maintain, review, and negotiate contracts
• Ability to write clearly and concisely
• Ability to work independently and in teams
• Ability to understand and apply applicable rules, regulations, policies and procedures
• Ability to make decisions and solve problems
• Ability to plan, organize, and coordinate work
• Have a minimum of 2 years of contract management experience
• Have a minimum of 2 years of state or federal contract experience
• This is an in-office position only. Willing to physically come into the office to perform the duties and responsibilities of the position

Nice To Haves

• Florida Certified Contract Manager (FCCM) certification

Responsibilities

• Maintain contracts and see them through to final signature, ensuring that contracts are developed and executed in accordance with state and/or federal requirements and department policies and procedures. Write, assemble, and ensure execution of all contractual documents including needed and/or required attachments and exhibits in accordance with established Department policies and guidelines. Prepare and process all contracts/agreements/purchase orders, renewals, amendments, and close-outs.
• Develop and negotiate budgets and attachment 1 with contractors and vendors to ensure costs, proposed activities, and deliverables are reasonable, allowable, and allocable using state and/or federal regulations, policies, and procedures.
• Monitor and update contracts as needed in a timely manner, working within the appropriate timeframes with program staff and contractors to meet deadlines. Ensure tasks, activities, and deliverables have been completed or are on track to be completed within the timeframe stated in the contract.
• Enforce the contract terms and conditions and serve as a liaison on all contracts and on the grant.
• Maintain files and documentation pertaining to the contracts managed. Monitor provider performance and programmatic terms of the contract. Ensure providers meet all contract terms and conditions, and all requirements specified in the contract. Prepare and distribute monitoring reports before site visits. Monitor all contracts, identify issues, and implement corrective action plans, if needed. Provide follow-up to issued corrective action plans to ensure identified deficiency is corrected.
• Process, inspect, review, and approve contractor and vendor deliverables and authorize invoices for payment, as appropriate. Review and reconcile provider’s documentation supporting the cost analysis. Monitor and reconcile encumbrances. Ensure proper and timely routing of documents for review and execution. Ensure timely uploading of new contracts into FACTs and Axiom within 10 business days and ensure contracts are also audited for any errors.
• Participate in training, seminars, workshops, and other meetings related to contract management. Complete all mandatory training within required deadlines. Perform travel in relation to above duties and for professional development, as needed. Ensure accurate and timely submission of Employee Activity Records, Employee Leave and Attendance Records and travel vouchers.
• Communicates in writing, in person, and through electronic means concisely and positively. Takes initiative to multi-task with accuracy. Communicates and solves problems appropriately. Exhibits and maintains a positive attitude while working independently and in a team setting.
• Attend staff meetings, in-services, seminars and training for self-improvement, increased competency, and retention of skills. Travels to perform duties and for professional development, if needed. Completes all mandatory training within required deadlines. Ensures accurate and timely submission of Employee Activity Records, Employee Leave, and Attendance Records and travel vouchers.
• Performs other related duties as assigned, including emergency response duties.

Benefits

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees