OPS Purchasing Specialist - 77907381 1

State of Florida•Saint Petersburg, FL

13d•$21 - $22

About The Position

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy. Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people. Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment. Position Overview and Responsibilities: Serve as the liaison between the FWRI Contracts Office, contractors, FWC headquarters offices, and FWRI section staff/contract managers for the pre-contract phase. Consult, advise, and assist FWRI section staff/contract managers with the precontract phase, compilation of contract forms, and uploading contract packets to the contract portal site. Review contract packets for accuracy and completeness to ensure compliance with state and federal rules and regulations. FWRI contracts office staff in preparation of all contract/amendment packets; ensure and review all contract documents for accuracy and routing; consult with and advise staff on changes and corrections to documents as needed; monitor the contract routing process; and ensure compliance and proper processing from proposal to close-out. Advise staff of procedures for proper invoicing and reporting requirements. Review and process invoices for compliance with Comptroller rules. Monitor and assist staff with report due dates and contract expiration dates. Stay up-to-date and review contracts for compliance with state and federal rules and regulations. Work closely with FWRI Grants and Purchasing Managers. Ensure FWRI’s portal site is up-to-date and accurate. As needed, provide training and instruction to FWRI staff regarding contract program management. Maintain an accurate FWRI Contract list. Evaluate impact, identify problems, and recommend appropriate action regarding contract practices and procedures. Notify the supervisor of any appropriate issues with the contract process as they arise. Perform other work as required. Participate in public outreach efforts, as appropriate.

Requirements

Three (3) years of professional experience in contracts or an administrative support position. An associate's degree from an accredited college or university can substitute for two years of administrative experience.
One year (1) employment experience working in a professional office environment performing administrative or clerical functions
Computer proficiency including Microsoft Office Word, Excel, and Outlook.
Employment in this position is contingent upon a satisfactory Level 1 background check at no cost to the candidate.
Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application/resume.
Information must be provided regarding any gaps in employment.
Knowledge of Microsoft Office Word, Excel, Outlook, and Adobe Pro
Possess good customer service, telephone, and clerical skills
Ability to communicate effectively both orally and in writing and have a high attention to detail.
Ability to work independently and possess a strong organizational skills.
Ability and desire to work in an extremely fast-paced, team environment.
Ability to multi-task, prioritize, and meet deadlines.
Ability to act on changing priorities and responsibilities.
Ability to organize and file documents.
Ability to establish and maintain effective working relationships with others.
Ability to work in a confidential environment.

Nice To Haves

One or more years of working in the State of Florida’s People First system
One or more years of experience working with People First Talent Management
One or more years with State of Florida contract experience or working knowledge of State Contract or Purchasing Management and associated programs such as FACTS, FLAIR, MyFloridaMarketPlace, and Ariba on Demand (AOD).

Responsibilities

Serve as the liaison between the FWRI Contracts Office, contractors, FWC headquarters offices, and FWRI section staff/contract managers for the pre-contract phase.
Consult, advise, and assist FWRI section staff/contract managers with the precontract phase, compilation of contract forms, and uploading contract packets to the contract portal site.
Review contract packets for accuracy and completeness to ensure compliance with state and federal rules and regulations.
FWRI contracts office staff in preparation of all contract/amendment packets; ensure and review all contract documents for accuracy and routing; consult with and advise staff on changes and corrections to documents as needed; monitor the contract routing process; and ensure compliance and proper processing from proposal to close-out.
Advise staff of procedures for proper invoicing and reporting requirements.
Review and process invoices for compliance with Comptroller rules.
Monitor and assist staff with report due dates and contract expiration dates.
Stay up-to-date and review contracts for compliance with state and federal rules and regulations.
Work closely with FWRI Grants and Purchasing Managers.
Ensure FWRI’s portal site is up-to-date and accurate.
As needed, provide training and instruction to FWRI staff regarding contract program management.
Maintain an accurate FWRI Contract list.
Evaluate impact, identify problems, and recommend appropriate action regarding contract practices and procedures.
Notify the supervisor of any appropriate issues with the contract process as they arise.
Perform other work as required.
Participate in public outreach efforts, as appropriate.

Benefits

Eligible OPS positions and qualifying applicants may enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions.
Health Premiums $25.00- Single / $90.00- Family Biweekly
Low Cost $25,000 Life Insurance
OPS FICA Alternative Retirement Plan
On the Job Trainings
Family and Medical Leave Act (FMLA)

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