Orientation & Pre-College Programs Coordinator

University of Oklahoma•Norman, OK

About The Position

The Office of Admissions & Recruitment (OAR) works to bring in the next generation of Sooners. Our team operates from Norman as well as across the state, nation and world. We provide support to incoming domestic and international freshman transfer, and high school concurrent students as they navigate the college application and decision process. Additionally, we partner with faculty/staff, parents, counselors, and communities in providing resources to students interested in higher education. Our goal is to build a vibrant community with limitless potential by recruiting the most academically qualified students with a variety of educational, service, involvement and community experiences. We need someone who exhibits: Integrity: Accountability for doing the right thing by exercising good judgment and honesty. Ability to create a safe environment for students and families and team members, including having emotional intelligence and self-awareness. Transparency, professionalism and thoughtfulness in communication. Care: Prioritization of creating the best experience possible for each person we encounter and at every step of the student experience. Providing service to others by being friendly, welcoming, and approachable. Commitment to collaboration and to being a team player with a positive attitude. Intentionality: Strong work ethic and contribution to the excellence of the Division of Enrollment Management, OAR, and OU; self-motivation. Consistency in meeting deadlines and responding in a timely manner. Innovation: Possession of a natural curiosity to learn and a continual pursuit of personal and professional growth in the field of college enrollment management. A focus on innovation, displaying an understanding of positive change and possessing a strong analytic ability. Efficiency by researching best practices, making creativity a priority. Scope of Position/Essential Duties: Reporting to the Division of Enrollment Services, this position is responsible for identifying, attracting, and enrolling prospective students through a variety of recruitment and outreach efforts. The role serves as a key representative of the institution, building meaningful relationships with students, families, high school counselors, and community partners. This position supports the Orientation and Pre-College Programs team by leading recruitment initiatives, developing targeted communications, and advising prospective students throughout the admissions and enrollment process. The role designs and produces recruitment materials, attends recruitment fairs, and supports year-round Orientation programs for freshman, transfer, and concurrent students. Serving as a liaison between the Office of Admissions and Recruitment (OAR), academic colleges, faculty, Information Technology, and local, regional, and national partners, this individual ensures coordinated and student-centered enrollment efforts. The position also serves as a primary resource for prospective concurrent students, guiding them through the admissions process and facilitating application, enrollment, and orientation procedures. Additional responsibilities include reviewing applications, conducting interviews, collaborating with the admissions team to make informed admission decisions, maintaining accurate records, and supporting college readiness initiatives through strategic event planning and outreach.

Requirements

Bachelor's Degree
Strong understanding of college admissions policies, procedures, and academic programs.
Familiarity with standardized testing (PSAT, SAT, ACT) and other college readiness benchmarks.
Knowledge of student recruitment strategies, including marketing and outreach best practices
Excellent verbal and written communication skills for engaging with students, families, and stakeholders
Strong interpersonal skills with the ability to build rapport and maintain relationships
Ability to work independently and collaboratively within a team-oriented environment
Ability to travel frequently for recruitment events and high school visits
Ability to maintain professionalism and confidentiality in all interactions
Valid driver's license

Responsibilities

Serves as the primary point of contact for prospective concurrent enrollment students from initial inquiry through enrollment, providing personalized guidance and support throughout the admissions process
Advises prospective concurrent students on admissions requirements, assist with application completion, and schedule individual or group meetings as needed
Serves as the direct academic advisor, alongside another coordinator, for concurrent students each semester they are admitted and want to take coursework with OU.
Represents the institution at college fairs, high school visits, community events, and on-campus programs to promote awareness and interest
Plans, coordinates, and participates in on- and off-campus recruitment and yield events, including information sessions and presentations for prospective students, families, and stakeholders in both virtual and in-person settings
Builds and maintains strong relationships with high school counselors, community partners, and other external stakeholders
Reviews and evaluates applications for admission in a timely and accurate manner, ensuring adherence to institutional guidelines
Maintains consistent communication with prospective students via phone, email, text, and CRM to ensure engagement and follow-up
Collaborates with internal departments such as financial aid, academic advising, and student services to support a seamless transition for admitted students
Contributes to the development of recruitment strategies, support marketing efforts including publication development, and participate in cross-functional project teams
Stays current on admissions policies, academic offerings, and campus resources; effectively utilize the institution's Customer Relationship Management (CRM) system to track interactions and manage data
Assists with New Sooner Orientation for first time freshman, transfer as well as concurrent students.
Performs various duties as needed to successfully fulfill the function of the position