Part-Time Administrative Assistant

Baird & Warner•Chicago, IL

3d•$18 - $22•Onsite

About The Position

Our front desk staff are the heart of our business operations, and the directors of first impressions with our internal and external customers. In this role, you will be a part of a integral team of professionals that are responsible for many of the daily tasks that keep our great organization at optimal efficiency. We are looking for a dynamic, administrative assistant to join our team supporting Real Estate Sales Professionals at our Lincoln Square (4553 N Lincoln Ave, Chicago IL 60625) and Edison Park (7280 W Devon Ave, Chicago IL 60631) offices. The ideal candidate must be customer focused and detail oriented, computer savvy, an excellent communicator, and highly professional. The role of Front Desk Administrative Assistant reports directly to our Chief of Staff. In addition to the skills described below, we are looking for individuals with high energy and enthusiasm, bright ideas to grow professionally, and a propensity to work diligently in a dynamic industry. Real estate experience is not required, but definitely a bonus! If you come with the drive and passion to succeed, we can help coach you towards success. This is a part-time, on-site position with expected hours Thursday-Sunday 9am-5pm (not a remote position). Must have reliable transportation to be able to support both offices.

Requirements

Real estate knowledge is a plus
Strong written and verbal communication skills
Positive attitude and professionalism
Ability to multi-task & prioritize
Strong computer skills - including Google platform and Microsoft Office
Motivated, self-starter who can work independently and as part of a team
Excellent organizational skills and attention to detail
Adaptability and flexibility are key factors for someone to succeed in this role
Desire to grow in your position and accept new responsibilities
Professional appearance
Proactive
High school diploma or equivalent required.

Nice To Haves

Previous real estate experience preferred.
Administrative assistant experience preferred.

Responsibilities

Greet visitors, answer incoming calls, and route questions to appropriate departments.
Manage front desk location’s email inbox, triaging questions and supporting our internal and external customers.
Schedule meetings and prepare conference rooms accordingly.
Create and manage all aspects of MLS listings, and manage related documents needed for compliance on behalf of agents.
Oversee mail and package fulfillment, both incoming and outgoing.
Confidently and securely open and close office as shift requires, following detailed procedures and instructions.
Perform administrative duties as needed, such as ordering, maintaining, and restocking of office supplies and inventory.
Process photos for agents on both the MLS and in creating brochures.
Work collaboratively with the Marketing team on signage orders, billing, and data collection to streamline work across offices.
Work with accounts receivable on issuing receipts for both agents and clients, processing check payments, and facilitating customer satisfaction.