Part-Time Events Bookkeeper, Contract Administrator

SoLa Impact • Los Angeles, CA

9d • Hybrid

About The Position

The Part-Time Events Bookkeeper & Contracts Administrator will play a critical role in managing financial transactions and contract administration for events hosted at The Beehive. This position requires exceptional organizational skills, financial accuracy, and proficiency in Excel, as well as a proactive approach to managing contracts and payments.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
• Minimum of 2-4 years of experience in bookkeeping, financial administration, or contract management
• Advanced Excel proficiency (90% of tasks require Excel usage)
• Strong knowledge and prior experience with DocuSign, PayPal, Bill.com, and other online payment platforms
• Experience with invoicing and billing processes
• Basic accounting experience preferred; ability to perform accurate calculations and draw logical conclusions
• Strong communication and relationship management skills
• Exceptional attention to detail and ability to follow up on assigned tasks
• Thrives in a fast-paced, small-team environment and demonstrates a strong team-player mentality
• Flexibility in schedule to address urgent inquiries outside of standard work hours

Nice To Haves

• Experience in event management, hospitality, or a related industry is a plus
• Prior experience working with a small team or startup environment is beneficial
• Strongly prefer candidates local to Los Angeles as no relocation assistance will be provided.

Responsibilities

• Maintain accurate financial records of event-related transactions, including purchases and receipts
• Generate and track invoices, receipts, and payments, ensuring timely follow-ups on overdue payments
• Monitor internal costs for third-party services and rentals, aligning them with contract budgets
• Establish direct line of communication with Accounting Dept. to ensure financials are aligned between Events and Accounting on a regular basis
• Prepare and analyze Excel reports detailing the financial status of events, including payments received and outstanding balances
• Identify trends in event-related spending, billing, and revenue collection; generate relevant financial reports
• Organize, file, and maintain event contracts within the department’s shared Google Drive
• Ensure invoicing and billing compliance with client contract terms
• Remain available for urgent financial inquiries on weekends related to deposits, invoices, and contracts
• Primarily remote, with in-office attendance required once per week or as directed by management

Benefits

• SoLa Impact offers a comprehensive benefits package that includes paid vacation, medical, dental, vision, and life insurance, as well as pet insurance, sick leave, 10 paid holidays, and bereavement days.
• At SoLa Impact, we believe the work environment, culture, and the opportunity to learn and grow are key elements when considering a new job.
• We are just the right size to provide the resources and support you need without the bureaucracy of a large corporate environment.
• We foster a family-friendly and supportive workplace, collaborative and employee-focused with an emphasis on quality, integrity, trust, and accountability.
• We provide a rewarding and challenging environment. We expect a lot, but give a lot in return.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level