Partnerships Coordinator (Fellowship)

Big Brothers Big Sisters of America

3d•Remote

About The Position

Through the Big Brothers Big Sisters of America (BBBSA) Professional Fellowship Program the Partnerships Coordinator is a direct report of the Director, Program Development & Scale. This role will support Big Brothers Big Sisters of America’s (BBBSA) Program & Impact Team with advancing partnerships by ensuring executive and team-level engagement is intentional, well-prepared and results-oriented. In this role, the Partnerships Coordinator will effectively manage the CIO’s executive calendar, project timelines, lead the coordination of internal and external meetings, facilitation of partnership discussions and disciplined follow-through. This position is focused on execution, administrative coordination, and momentum of national level partnerships that advance strategic priorities. The Partnerships Coordinator will also be responsible for writing and submitting reports and other information requested by key stakeholders. This position is aligned to BBBSA’s Professional Fellowship Program, an initiative that engages talented professionals in two (2)-year career opportunities. The candidate identified for this role will be a full-time, benefits eligible employee, fully immersed as a team member and accountable to all BBBSA employee policies and organizational practices. This position is funded for a period of two (2) years from their effective date of hire. Continuation of the position after two (2) years is based on business need for the role and continued funding.

Requirements

High school diploma or G.E.D equivalent required with additional post-secondary coursework or certification related to project management, nonprofit management, office administration, public administration or other related field preferred OR relevant experience equivalency.
A minimum of two (2) years of relevant experience, with an emphasis on administrative excellence and project management.
Exceptional administrative skills, with high attention to detail
Excellent interpersonal skills, customer service oriented
Excellent verbal and written communication skills
Ability to work independently, managing multiple projects, while achieving results consistently on deadline
Excellent team working skills; ability to collaborate cross-functionally
Highly organized in approach, with ability to set and manage priorities
Highly proficient in Word, Excel, PowerPoint and project management software (such as Asana)
Knowledge of youth development programs, especially mentoring and related implementation
Project Management Certification

Responsibilities

Advances priority partnerships by coordinating executive- and team-level engagement that moves partnerships from discussion to action.
Manages the CIO’s calendar and related administrative support for ongoing strategic projects and priorities.
Serves as a liaison between the CIO, PI leadership, internal teams, and external partners to align meeting objectives, participants, and materials.
Prepares agendas, briefing context, and materials to ensure partnership meetings—especially those led by the CIO—are productive and outcome-driven.
Tracks partnership commitments, decisions, and milestones; coordinates follow-up and next steps across the PI team.
Identifies stalled progress, scheduling bottlenecks, or missing inputs and flags them to Directors or PI leadership with recommended actions.
Maintains accurate partnership documentation, timelines, and task tracking within established project management systems.
Coordinates meetings within the Program & Impact team, across various departments and with external stakeholders (agency leaders, consultants, etc.).
Distributes documents, information, instructions, and other resources to ensure both internal and external stakeholders have tools and resources to be effective.
Documents progress against project plan, updates leaders and identifies implications for the overall project and connections to other ongoing projects/grants.
Serves as a primary point of contact for projects when multiple units are involved with the same project to ensure effective and synergistic team actions.
Communicates consistently and clearly with Project Leads, team members, and other key stakeholders to keep the projects on track.
Proactively identifies potential stakeholders for involvement in projects and recommends when and how others can make meaningful contribution to a project’s success.
Offers high-level customer service and customer focused problem-solving that builds trust, and ensures more effective project implementation.
Demonstrate commitment to BBBSA’s shared leadership competencies and organizational values.
Provide consistent follow-up regarding assigned projects and after meetings.
Cultivate an environment where all team members feel valued, included, and empowered to achieve their potential.
Manage related and other duties as assigned in support of department and business needs.