Payroll & Accounting Specialist

Medical Associates • Dubuque, IA

2d

About The Position

Are you someone who likes to dig into details and problem solve? Do you enjoy working in a fast-paced team environment? Do you have knowledge and experience working in Excel? If yes, Medical Associates is hiring a full time Payroll & Accounting Specialist to join our Finance team! Schedule: Mon-Fri 8:00am-5:00pm, hourly position. Flexibility available! Benefits Package Includes: Single or Family Health Insurance with discounted premium rates for wellness program participation. 401k with immediate matching (50% on the dollar up to 7% of pay) + additional annual Profit Sharing Flexible Paid Time Off Program (24 days off/year) Medical and Dependent Care Flex Spending Accounts Life insurance, Long Term Disability Coverage, Short Term Disability Coverage, Dental Insurance, etc. Essential Functions & Responsibilities: Process bi-weekly and supplemental payrolls, including maintenance of miscellaneous earnings, deductions, coefficient overtime rates, and tax withholding information; process payroll checks and submit Automated Clearing House (ACH) file to bank; remit all federal and state payroll withholdings and employer taxes, as well as 401(k) and employee loan payments; process check requests for all other payroll withholdings and garnishments; maintain payroll system general ledger rules; process payroll entry import to the general ledger; maintain employee W-4 records and ensure appropriate withholding based on multi-state reciprocal tax rules. Perform payroll tax reconciliations; process and file all quarterly state and federal payroll tax returns; complete annual processing, filing, and disbursement of employee W-2s. Balance all payroll withholding and various other receivable and miscellaneous general ledger accounts monthly. Perform general ledger reconciliations for all bank accounts. Prepare daily deposit of non-accounts receivable (A/R) cash received; monitor insufficient funds checks, redeposits, and charge backs; process stop payment requests; perform transfers of Wisconsin and employee claim payments to Health Plan cash account; perform monthly transfers between satellite accounts and Clinic checking account; monitor all other cash transactions through online banking; process daily entries to the general ledger and cash management system for all cash transactions. Record and track uncashed checks by state; stop payment and apply uncashed check amounts to the recipients’ current patient account balance if appropriate; send correspondence to attempt to clear or reissue checks; process and file annual unclaimed property returns and remit balance of remaining uncashed checks as required by law. Miscellaneous monthly invoicing for outside contracts for non-patient care pay.

Requirements

• One to three years of similar or related experience.
• Equivalent to a two‑year college degree or completion of a specialized course of study or certification at a business or trade school.
• Courtesy, tact, and diplomacy are essential elements of the job.
• Work involves personal contact with others inside and/or outside the organization, generally regarding routine matters for purposes of giving or obtaining information which may require some discussion.

Responsibilities

• Process bi-weekly and supplemental payrolls, including maintenance of miscellaneous earnings, deductions, coefficient overtime rates, and tax withholding information
• Process payroll checks and submit Automated Clearing House (ACH) file to bank
• Remit all federal and state payroll withholdings and employer taxes, as well as 401(k) and employee loan payments
• Process check requests for all other payroll withholdings and garnishments
• Maintain payroll system general ledger rules
• Process payroll entry import to the general ledger
• Maintain employee W-4 records and ensure appropriate withholding based on multi-state reciprocal tax rules.
• Perform payroll tax reconciliations
• Process and file all quarterly state and federal payroll tax returns
• Complete annual processing, filing, and disbursement of employee W-2s.
• Balance all payroll withholding and various other receivable and miscellaneous general ledger accounts monthly.
• Perform general ledger reconciliations for all bank accounts.
• Prepare daily deposit of non-accounts receivable (A/R) cash received
• Monitor insufficient funds checks, redeposits, and charge backs
• Process stop payment requests
• Perform transfers of Wisconsin and employee claim payments to Health Plan cash account
• Perform monthly transfers between satellite accounts and Clinic checking account
• Monitor all other cash transactions through online banking
• Process daily entries to the general ledger and cash management system for all cash transactions.
• Record and track uncashed checks by state
• Stop payment and apply uncashed check amounts to the recipients’ current patient account balance if appropriate
• Send correspondence to attempt to clear or reissue checks
• Process and file annual unclaimed property returns and remit balance of remaining uncashed checks as required by law.
• Miscellaneous monthly invoicing for outside contracts for non-patient care pay.

Benefits

• Single or Family Health Insurance with discounted premium rates for wellness program participation.
• 401k with immediate matching (50% on the dollar up to 7% of pay) + additional annual Profit Sharing
• Flexible Paid Time Off Program (24 days off/year)
• Medical and Dependent Care Flex Spending Accounts
• Life insurance, Long Term Disability Coverage, Short Term Disability Coverage, Dental Insurance, etc.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree