Payroll Administrator

Graco • Minneapolis, MN

11d

About The Position

Graco manufactures and markets premium equipment to move, measure, control, dispense and spray a wide variety of fluid and powder materials. What does that mean? Well, we pump peanut butter into your jar, and the oil in your car. We glue the soles of your shoes, the glass in your windows and the screen on your phone. We spray the finish on your vehicle, coatings on your pills, the paint on your house and texture on your walls. Graco is part of your daily life. This role is currently based at our Minneapolis office and will transition to our new headquarters in Dayton, MN, in 2027. The Payroll Administrator will play a pivotal role in ensuring the efficient delivery of US payroll services through a third-party managed service provider (MSP). This position requires a deep understanding of payroll operations and the ability to partner with both internal teams and the external service provider. The Payroll Administrator will handle US payroll processing, including accurate and timely payroll calculations, tax reporting, compliance with federal, state and local labor laws, issue escalations, ensure service-level agreements (SLAs) are met, and payroll data integrity and reporting. This role will also focus on US payroll process improvements, partnering with internal teams to identify and execute enhancements to systems and processes. What You Will Do at Graco Payroll Operations Oversee the day-to-day operations of payroll services provided by the MSP, ensuring payroll is processed accurately and on time. Validate payroll data input from internal HR and finance teams and ensure it is provided to the MSP in a timely manner. Collaborate with the MSP to troubleshoot and resolve any payroll discrepancies or issues and communicate with internal stakeholders to resolve any issues. Vendor Management Serve as the primary point of contact between the organization and the managed services provider. Monitor the performance of the MSP against established SLAs and KPIs. Coordinate with the MSP on payroll system updates, enhancements, or maintenance. Address escalations related to payroll issues, ensuring timely resolution and communication with stakeholders. Manage tax filings, employee deductions, and benefit withholdings in partnership with the MSP. Stay updated on changes in payroll laws and regulations and ensure MSP adherence to these changes. Process Improvement and Reporting Identify opportunities for process improvements within payroll administration and collaborate with human resources, finance and the MSP to implement solutions. Work with internal stakeholders to optimize data flows between HR, finance, and payroll systems. Prepare and review payroll reports, including reconciliation reports, tax filings, and audits. Ensure that payroll data is accurately captured and maintained within the system.

Requirements

• Bachelor’s degree or equivalent work experience required.
• 7+ years of experience in payroll administrator and processing.
• Familiarity with payroll systems (e.g., Workday, ADP, UKG, etc.).
• Strong understanding of payroll processing and regulations.
• Advanced multi-state payroll tax knowledge.
• Excellent customer services skills with the ability to communicate effectively with both interna and external partners.
• Applicants must be legally authorized to work in the United States.
• This role is not eligible for immigration sponsorship now or in the future (e.g., H-1B, TN, F-1 OPT).

Nice To Haves

• CPP or FPC preferred.
• 2+ years working in a managed payroll service (MSP) environment.

Responsibilities

• Oversee the day-to-day operations of payroll services provided by the MSP, ensuring payroll is processed accurately and on time.
• Validate payroll data input from internal HR and finance teams and ensure it is provided to the MSP in a timely manner.
• Collaborate with the MSP to troubleshoot and resolve any payroll discrepancies or issues and communicate with internal stakeholders to resolve any issues.
• Serve as the primary point of contact between the organization and the managed services provider.
• Monitor the performance of the MSP against established SLAs and KPIs.
• Coordinate with the MSP on payroll system updates, enhancements, or maintenance.
• Address escalations related to payroll issues, ensuring timely resolution and communication with stakeholders.
• Manage tax filings, employee deductions, and benefit withholdings in partnership with the MSP.
• Stay updated on changes in payroll laws and regulations and ensure MSP adherence to these changes.
• Identify opportunities for process improvements within payroll administration and collaborate with human resources, finance and the MSP to implement solutions.
• Work with internal stakeholders to optimize data flows between HR, finance, and payroll systems.
• Prepare and review payroll reports, including reconciliation reports, tax filings, and audits.
• Ensure that payroll data is accurately captured and maintained within the system.

Benefits

• Graco offers attractive compensation, benefits and career development opportunities.
• Graco’s comprehensive benefits include medical, dental, stock purchase plan, 401(k), tuition reimbursement and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level