Payroll Clerk / General Office Support

Prairie Farms Dairy, Inc.•Holland, IN

10d•Onsite

About The Position

The Payroll Clerk / Union Payroll & General Office Support role is responsible for the accurate and timely processing of payroll for union and non‑union employees in compliance with collective bargaining agreements (CBAs), company policies, and all applicable federal, state, and local labor laws. This position also provides general administrative and office support while maintaining strict confidentiality and professionalism.

Requirements

High school diploma or equivalent
Previous payroll experience preferred – specifically ADP and SAP
Strong attention to detail and accuracy
Ability to handle confidential information with discretion
Basic accounting and math skills and ability to figure hours worked
Proficiency in Microsoft Office (Excel, Word, Outlook)
Strong organizational and time-management skills
Excellent verbal and written communication skills
Coachable and willingness to learn

Nice To Haves

Some general business and office experience
Experience with payroll software (specifically ADP)
Experience working in a union environment
Knowledge of payroll reporting and labor laws

Responsibilities

Keep up with ADP Time and Attendance for 4 branch locations, approx. 120 employees, in accordance with applicable collective bargaining agreements, wage schedules and company policies.
Maintain and update employee payroll records, including new hires, terminations and wage changes as outlined in CBA’s.
Review and verify timesheets, attendance records, overtime, and leave balances.
Calculate payroll-related adjustments such as commissions using union contracts.
Prepare correspondence, reports, spreadsheets, and data entry related to payroll and office operations.
Ensure compliance with federal, state, and local payroll regulations.
Prepare payroll reports and assist with audits as required.
Respond to employee payroll questions and resolve discrepancies promptly.
Coordinate payroll-related information with HR, accounting, and management.
Provide clerical and administrative support to office staff and management
Answer phone calls, direct calls, and respond to emails in a professional manner
Maintain filing systems (paper and electronic) and ensure records are organized and up to date
Assist with data entry, correspondence, and document preparation
Assist with route accounting and other daily operating tasks
Support onboarding and general HR administrative tasks
Perform other related duties as assigned