Payroll Manager

The Catholic Diocese of Arlington • Arlington, VA

1d

About The Position

The Human Resources (HR) Office employs the optimal mix of human capital practices to enhance the Diocese’s capabilities to carry out its mission. The Office pursues its mission by making the appropriate investments in staffing, training, compensation, communication, benefits, purchasing, payroll, and other human resource areas.
The Payroll Manager is directly responsible for processing and/or supervising all payroll-related functions for the Central Administrative Office, Catholic Charities, Arlington Catholic Herald, and several small parishes, and for ensuring the timely processing of the payrolls processed by the remaining diocesan entities. With the assistance of the payroll staff, the Payroll Manager is responsible for providing general and technical assistance, guidance, training and auditing to payroll processors in all diocesan entities (parish and school locations).

Requirements

• Working knowledge of payroll laws, automated payroll processing, and payroll taxes, as well as the FLSA
• Ability to automate processes and optimize systems for efficiency
• Strong analytical and problem-solving skills
• Strong planning, organizational and project skills with detail orientation and the ability to priority and manage multiple tasks concurrently and meet deadlines
• Initiative, discretion, good judgment, and an ability to work independently
• Strong written and oral communication skills with a customer service focus
• Ability to maintain effective working relationships
• Proficiency in industry-standard software; Dayforce a plus.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook
• Ability to manage, analyze, and visualize data and perform data reconciliation using Pivot Tables and VLookUp as well as the ability to create functional, efficient, and well-structured reports in Excel
• HRIS/ERP Integration: Experience managing how payroll data flows between Human Resources Information Systems and financial ledger software.
• Education: Bachelor’s degree in accounting, finance, business administration, or human resources or related field or equivalent degree and work experience required.
• Certification: Current certification as a Certified Payroll Professional required.

Responsibilities

• Selects, develops, evaluates, and leads a staff that is respected for their knowledge, skills, effectiveness, responsiveness, and customer orientation.
• Prepares, audits, corrects, submits, and retains the biweekly payroll, including the related journal entries, for the Central Administrative Office. Supervises the preparation, audit, correction, submission, and retention of the biweekly payrolls, including the related journal entries, for those payrolls (Catholic Charities, Arlington Catholic Herald and 7 small parishes) assigned to other Payroll staff members.
• With the assistance of the payroll staff, reviews the Wage and Tax Audit Reports for all diocesan entities at the conclusion of each payroll and works with the various entities to create any necessary corrections.
• Audits and/or supervises the quarterly and annual tax reconciliation and year end close for the Central Administrative Office, Catholic Charities, Arlington Catholic Herald, and assigned parishes.
• Calculates and reports the quarterly vacation accrual liability for the Central Administrative Office and provides to the Office of Accounting. Reviews the quarterly vacation accrual liability created by other Payroll staff members for Catholic Charities and Arlington Catholic Herald.
• With the assistance of the payroll staff, provides general assistance to diocesan payroll processors who present questions related to standard payroll practices and laws, diocesan policies and processes, and/or computer payroll processing steps.
• With the assistance of the payroll staff, provides assistance to diocesan payroll processors who experience payroll processing, taxing and/or billing difficulties and/or errors; works with the payroll vendor to resolve when necessary.
• With the assistance of the payroll staff, monitors the transmission of payroll for each diocesan entity and works with the various entities that are having problems in submitting their payroll in a timely manner.
• Oversees the design and maintenance of the Freshdesk Support Ticketing and Knowledge Base system; reviews automated and personal responses for timeliness and accuracy.
• Oversees the design and maintenance of the HRIS security access for all end users.
• With the assistance of the payroll staff, provides garnishment set up in the payroll system and next step guidance to all diocesan entities.
• Assesses the payroll-related needs of the Diocese and ensures that such needs are met; personally configures, tests, and implements changes in the HRIS and/or coordinates with the payroll vendor.
• Meets with payroll vendor representative(s) on a routine basis, by phone and in person, to share feedback, make requests, and follow-up on outstanding issues.
• Advises diocesan payroll processors about changes in payroll-related laws or policies as well as computer system upgrades or special payroll processes that will impact the payroll system or their schedule.
• Provides training on basic payroll law, payroll processing, and system training to diocesan payroll processors.
• With the assistance of payroll staff, prepares and conducts year-end payroll training to all diocesan payroll processors.
• Prepares and conducts, or supervises the payroll staff conducting, the payroll portion of the presentations made for new employee orientations.
• Researches or creates and provides various reports as requested to end users.
• Updates written documentation of internal and diocesan wide procedures; creates user-friendly reference materials.
• Provides leadership in implementing new payroll processes and/or systems by serving as a subject matter expert as well as a key team member in the planning, creating, implementing, training, and communication phases.
• Serves as the main contact for annual payroll audits for the Central Administrative Office. Provides support for audit requests for Catholic Charities and Arlington Catholic Herald.

Benefits

• Meaningful work
• service oriented and respectful work environment
• work-life balance
• telework opportunities
• generous leave
• more holidays than the federal government, including Christmas week off
• free parking as well as free transportation to/from Ballston metro
• paid lunch breaks
• professional development tuition assistance
• tuition assistance for your children enrolled in our diocesan schools after 1 year of employment
• generous benefits, including a pension plan

What This Job Offers

• Job Type: Full-time
• Career Level: Manager