Payroll Manager (Public Service Administrator Option 1)

State of Illinois•Springfield, IL

2d•Onsite

About The Position

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as serves as the Payroll Manager for DoIT organizing, planning, executing, controlling and evaluating all payroll functions for the department. In this role you will develop, implement and evaluate policies and procedures for DoIT payroll operations as well as reviews and evaluates payroll procedures to ensure all records are processed and maintained in accordance with statutory and state regulations and policies. In addition, you will supervise a team of payroll staff engaged in the preparation, computation and processing of the departments bi-monthly payroll. If you possess these knowledges, skills, abilities and experience, we invite you to apply for this position with DoIT! As a State of Illinois employee, you receive a comprehensive benefits package including: Competitive Group Insurance benefits including health, life, dental and vision plans Flexible work schedules (when available and dependent upon position) 10 -25 days of paid vacation time annually (10 days for first year of state employment) 12 days of paid sick time annually which carryover year to year 3 paid personal business days per year 13-14 paid holidays per year dependent on election years 12 weeks of paid maternity/paternity leave Pension plan through the State Employees Retirement System Deferred Compensation Program – voluntary supplemental retirement plan Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP) Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Requirements

Requires knowledge, skill, and mental development equivalent to the completion of four (4) years of college with coursework in accounting, business/public administration, or finance or budgeting in a public or business organization.
Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in a public or private business payroll organization.
Requires two (2) years of professional experience supervising a team of professionals in a large public or private organization.

Nice To Haves

Three (3) years of professional experience in payroll processing, including organizing, planning, executing, controlling, and evaluating payroll functions, including the development, implementation, and evaluation of payroll policies and procedures, to ensure compliance with statutory and state regulations.
Three (3) years of professional experience with payroll and timekeeping applications/systems to include (Central Time & Attendance System (CTAS), eTIME, ePASS, Comptroller Central Payroll System, or SAP Success Factors Payroll System) or similar applications/systems, including utilizing these systems to process payroll, maintain accurate records, and resolve discrepancies.
Three (3) years of professional experience utilizing the State of Illinois Personnel Code, Rules, Position Classification Plan, and Pay Plan, or similar regulations, including interpreting and applying these regulations in payroll operations to ensure accuracy and compliance.
Three (3) years of professional experience interpreting collective bargaining agreements and departmental/business payroll policies, procedures, and processes, including providing guidance to staff and management.
Extensive experience preparing payroll-related reports, composing confidential or sensitive correspondence, responding to audit requests and collaborating with internal and external stakeholders.
Ability to analyze complex administrative or payroll-related challenges, identify root causes, and implement strategic result-driven solutions that enhance operational efficiency and organizational effectiveness.
Ability to develop and maintain cooperative working relationships with staff, managers, and executives, fostering collaboration in resolving sensitive administrative issues and supporting subordinate team members or project staff.
Demonstrated verbal and written communications skills to convey complex payroll policies, compliance requirements, and procedures clearly and effectively to diverse stakeholders including executives, managers, staff, and external auditors.
Demonstrated organizational and time management skills with the ability to manage multiple concurrent projects, meet mandated deadlines, and prioritize urgent compliance or payroll issues in a fast-paced environment.

Responsibilities

Under administrative direction, serves as the Payroll Manager for the Department of Innovation & Technology (DoIT) organizing, planning, executing, controlling, and evaluating all payroll functions for the department including the development, implementation, and evaluation of policies and procedures for DoIT payroll operations.
Serves as full-line supervisor.
Conducts special projects and studies with respect to employee payroll information, agency staffing, and budget/headcount, including preparing or directing the preparation of payroll related reports.
Confers with DoIT managers, the Illinois Office of the Comptroller (IOC), State Employees Retirement System (SERS), DoIT People Operations (HR), legislative staff, and agency employees, including responding to inquires related to payroll processes.
Attends and participates in internal and external meetings regarding payroll and other confidential and sensitive and/or related People Operations (human resources) matters.
Keeps abreast of new developments in State of Illinois payroll processing by continued education by attending online training platforms, meetings, training sessions, seminars and conferences to increase familiarity with and maintain current on products, vendors, techniques, and procedures.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Competitive Group Insurance benefits including health, life, dental and vision plans
Flexible work schedules (when available and dependent upon position)
10 -25 days of paid vacation time annually (10 days for first year of state employment)
12 days of paid sick time annually which carryover year to year
3 paid personal business days per year
13-14 paid holidays per year dependent on election years
12 weeks of paid maternity/paternity leave
Pension plan through the State Employees Retirement System
Deferred Compensation Program – voluntary supplemental retirement plan
Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility