Payroll Specialist/Leave Administrator

Hospice of the East Bay•Pleasant Hill, CA

About The Position

Reporting to the Chief Human Resources Officer and the Controller, the Human Resources/Payroll Assistant will support the daily functions of the Human Resource (HR) and Payroll departments including administering pay, leave of absence administration, participating in Employee Relations and investigation activities and enforcing company policies and practices. Provides specialized or general analysis support in various accounting functions, payroll, general ledger and cost accounting. Interprets accounting data, analyzes reports and recommends action to be taken. Prepares complex journal entries, reconciles and analyzes specific general ledger and cost accounting ledgers. Assists in the development of accounting systems, cost accounting methods, procedures and controls.

Requirements

Excellent verbal and written communication skills.
Excellent interpersonal, negotiation, and conflict resolution skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Ability to prioritize tasks and to delegate them when appropriate.
Ability to act with integrity, professionalism, and confidentiality.
10-key by touch.
Must be able to maintain a high level of confidentiality and have sound judgment. Must be able to work independently with little supervision.
Bachelor’s degree in human resources, business administration, or a related field preferred.
3-5 years Human Resources/Payroll experience required, preferably in nonprofit or healthcare.
ADP Workforce Now experience required.
Prior experience in Leave Administration required.
Advanced computer skills including Excel, ADP and accounting software.

Nice To Haves

SHRM-CP or PHR a plus.

Responsibilities

Performs routine tasks required to administer human resource programs including but not limited to compensation and leave of absence.
Participates in addressing employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
Attends and participates in employee disciplinary meetings, terminations, and investigations, in collaboration with CHRO.
Responds to ADA requests as appropriate, including managing interactive process discussions and modified duty offer letters
Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
Responds to general employee inquiries and directs them to appropriate personnel when needed.
Performs other duties as assigned in support of the CHRO and HR department.
Collects and processes timekeeping information needed to generate paychecks.
Submits time and salary information to our third-party payroll company in a timely manner.
Tracks various payroll-related data, like PTO, benefit deductions withheld from paychecks, workers comp, and reports to Controller and management as needed.
Stays informed about regulatory changes and ensures that HEB is compliant.
Generates and enters all journal entries related to payroll (pay period entries, month-end accruals, workers comp accruals, etc.). Answers all employee questions related to payroll, paychecks, timekeeping, etc.
Maintains payroll files.