Payroll Specialist

Food Bank of Central & Eastern North Carolina•Raleigh, NC

About The Position

The Food Bank of Central & Eastern North Carolina is an exciting, Challenging, and rewarding place to work. Our Vision: No one goes hungry. Our Mission: Nourish people. Build solutions. Empower Communities. We are an equal opportunity employer and are known for our Core Values of Respect, Integrity, Compassion, Dedication, Teamwork, and Fun! We are looking for an enthusiastic, team-oriented individual, who believes in the mission of our organization to join our vibrant team and contribute to a fun, positive and collaborative workplace. The AP/AR Payroll Specialist is an integral part of the Finance Department and serves as the initial point of contact for our Vendors/Agencies and Coworkers. This individual will be responsible for accurate and timely payable and receivable functions related to the organization as well as bi-weekly processing of Payroll. The AP/AR Payroll Specialist will have excellent customer service skills. The individual must have the ability to manage and analyze complex and high volumes of data and be deadline oriented with a high level of accuracy.

Requirements

Associate’s degree in Business Administration or accounting.
At least three years of accounts payable and receivable experience, or an equivalent combination of education and experience.
At least 3 years of experience of Payroll Processing.
Must believe in the mission of the organization.

Responsibilities

Accounts Payable Processing (30%) Process external, internal invoices and ACH payments with accurate coding.
Scan invoices through Ancora and enter data into the financial systems.
Initiate ACH payments via vendors websites and/or Bank Acct.
Review and verify monthly ACH vendors are drafted.
Create payment journal for ACH vendor to post to general ledger.
Collaborate and educate internal customers on proper account coding to confirm classifications.
Ensure integrity of outgoing payments and cash flow.
Request W9s and other documentation to ensure authorized payments.
Work to resolve vendor issues promptly and courteously.
Initiate weekly credit card reports to obtain receipts from authorized company credit card holders.
Create and distribute payments for expense reports on a weekly basis.
Generate checks biweekly for vendor payments.
Receive and record all cash, checks, credit card and ACH payments daily.
Confirm monthly that Vendors are in compliance using Verify Comply website.
Provide training on invoicing as needed to staff utilizing Ancora, and Job Router systems.
Manage and maintain vendor files.
Accounts Receivable Processing (40%) Record agency receivables and post to general ledger.
Create credits and post to general ledger upon request Generate monthly statements for external agencies and organizations.
Resolve agency discrepancies and work with agencies to assist with reconciliations of their accounts.
Provide excellent customer service to agencies in tracking and collecting past due accounts.
Payroll Processing (20%) Process bi-weekly payroll Send Bi-weekly Emails to management regarding Payroll
Review of Timesheets for all staff and send emails with any discrepancies to mgt.
Review final approval of timecards and time off requests Enter all changes to payroll and process and submit payroll
Other Financial Responsibilities (10%) Provide requested W-9s.
Maintain professional confidentiality.
Provide schedules and reports required for annual financial audit and tax return.
Perform other duties as assigned by the Director of Finance Operations and CFO.