Payroll Specialist - Transportation

Independent School District 196•Rosemount, MN

4d•$25 - $28

About The Position

The Payroll Specialist position performs difficult and complex payroll and accounting work requiring independent judgment and a deeper knowledge of payroll and financial procedures. This position requires a higher level of analytical skills to be able to develop courses of action consistent with all regulations, policies and procedures at different levels (Department, District, State and Federal). This position also requires extensive knowledge of the corresponding contract and working agreements to ensure payroll is accurate and completed within the established rules and deadlines.

Requirements

High School Diploma or equivalent
3 - 5 years of payroll/bookkeeping experience; school district experience preferred
Extensive knowledge and experience in the use and design of spreadsheets and databases, Microsoft Excel, Word and Access
Extensive knowledge and experience in the use of automated and integrated Payroll, Human Resources and Absence Management systems
Principles, practices and terminology used in payroll and financial recordkeeping and reporting
Up to date knowledge of laws, rules and regulations applicable to school districts and accounting practices
Detail oriented
Analytical abilities to test for reasonableness of data and accuracy in calculations
Modern office practices, procedures and equipment, including computers, faxes, copier and 10-key
Effective oral and written communication skills
Ability to remain calm and efficient in high pressure circumstances
Strong organization, creative thought, initiative and systems thinking
Strong team and customer service orientation
Ability to maintain confidentiality of highly sensitive information with the understanding of what information can be disclosed to whom, when, where, why and how
Interpersonal skills using tact, patience and courtesy with all levels of employees in order to establish and maintain effective working relationships with those contacted in the course of work

Nice To Haves

Associate's or Bachelor's Degree in a related field preferred
school district experience preferred

Responsibilities

Analyze and process payroll for a specific group including a variety of adjustments, correct application of contract language and retroactive pay
Analyze and process all personnel change notices and other payroll updates such as new pay rates, new steps, new assignments and other maintenance updates
Implement the payroll and benefit provisions of the working agreements as directed by the supervisor and maintain an accurate database of pay information
Maintain accurate paper and electronic payroll records including current and up to date pay records
Process paid and unpaid time off requests
Complete all work within firm deadlines
Audit Record and maintain all pay codes to include: gross wages, taxes, voluntary and involuntary deductions
Reconcile all payroll accounts on a monthly basis between the payroll and finance systems
Assist with the preparation of payroll related work papers
Respond to payroll inquiries from employees, supervisors, and other administrators
Work with Human Resources to audit employee pay related information to verify accurate and consistent records
Assist with the analysis of account code transfers
Create and maintain a desk manual for assigned functions