Payroll Specialist, Human Resources

Jewish Family Service of San Diego • San Diego, CA

15h • $32 - $34 • Onsite

About The Position

JFS is looking for a compassionate, mission-driven individual to join the Human Resources team as the Payroll Specialist. The Payroll Specialist plays an integral role on the team and supports the entire agency by ensuring HRIS & Payroll data is current and accurate, as well as assisting the Payroll Supervisor with semi-monthly payroll processing and complete off-cycle payrolls/manual checks as needed. This position works closely with the Payroll Supervisor and the rest of the Human Resources team.

Requirements

• Must have 5+ years of payroll experience
• Associate’s degree or equivalent experience
• Advanced knowledge of Excel
• Strong ability to add, subtract, multiply, and divide all units of measure using whole numbers, common fractions, and decimals.
• Ability to follow SOPs/Checklists, as well as create SOPs when new processes are created
• Ability to analyze data
• Highly professional and service-oriented; able to work closely with senior leaders
• Strong organizational skills, high attention to detail, and ability to maintain a high level of confidentiality.
• Excellent technical skills and ability to learn new systems and processes quickly
• Experience working in HRIS systems

Nice To Haves

• Associate or bachelor’s degree in accounting, Business, or equivalent experience
• Experience with UKG HRIS/Payroll
• Experience with Fidelity Retirement Plan administration

Responsibilities

• Accurately collect, review, process, and transmit semi-monthly and off-cycle payroll runs.
• Processes final checks accurately (including vacation payout and final benefits deductions) for terminations.
• Maintain and update employee records.
• Investigate and resolve payroll discrepancies and employee inquiries.
• Prepare, reconcile, and audit payroll reports for HR and finance/accounting.
• Review online timesheets when required for manager support or auditing purposes; confirms accuracy of hours worked, time off coding, meal breaks (including waivers and penalties), allocations, multiple pay rates, make-up time, time sheet adjustments, etc.
• Respond to staff’s payroll and timekeeping questions in person or through e-mail, Teams, or phone.
• Lead person to review Personnel Action Forms and ensures HRIS system is accurately updated.
• Closely follow SOPs and Policies of the department and supervision.
• Enter all Wage garnishments
• Complete enrollment of eligible staff in the company 401k (Fidelity) and update information as needed, including Terminations, and prepare ACH transfer forms for 401k deductions.
• Retrieve payroll documentation for auditors per requests from other departments as needed.
• Submit invoices for payment for any payroll-related services.
• Verify accuracy of benefits invoices and resolve billing discrepancies.
• Basic knowledge of Benefits plans, ensuring benefits deductions are accurate on payroll deductions

Benefits

• Comprehensive, low-cost healthcare coverage for employees
• Generous employer 401(k) contributions
• Employer-covered life insurance
• Paid vacation time and sick leave
• 15 paid holidays, including Federal and Jewish holidays (as long as the holiday lands on a normal scheduled work day), and floating holidays
• 2 Wellness Days to be taken any time during the year to support employees’ mental wellness

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree