Payroll Specialist

South State Bank•Winter Haven, FL

19h

About The Position

The SouthState story is one of steady growth, deep community roots, and an unwavering commitment to helping our customers move forward. Since our beginnings in the 1930s to becoming a trusted financial partner across the South and beyond - we are known for combining personal relationships with forward-thinking solutions. We are committed to helping our team members find their success while maintaining the integrity of our values: building trust, fostering lasting relationships and pursuing excellence. At SouthState, individual contributions are recognized, potential is cultivated and team members are inspired to achieve their greater purpose. Your future begins here! Processes payroll for exempt and non-exempt team members working from more than 40 states in the US. Reviews time-entry validation and other payroll reports to verify accuracy of time entry and resulting pay inferences. Completes follow ups to ensure accurate and complete payroll entries. Updates, maintains, tests, and troubleshoots payroll imports used for processing incentives, commissions, referrals, and special payments. Maintains Balancing Worksheet in compliance with SOX controls. Reconciles payroll reports through verification of total hours and performs reasonability checks of total hours and net pay amounts prior to closing out payrolls. Processes housing allowances, car allowances, moving expenses, performance awards, education reimbursements, forgivable loans and severance payments as needed. Calculates final pay for terminated team members as needed in accordance with state law Generates and reviews payroll related reports after each payroll. Provides information to Accounting as needed, for the reconciliation of payroll related accounts; makes entries to clear reconciling items. Processes pay calculation reversals, On Demand and Manual checks and credits/debits team members’ accounts. Maintains Knowledge and Information Ensure Payroll Compliance. Maintains Payroll Procedures Manual and writes new procedures as required. Gathers information for annual internal and SOX audits. Ensures proper guidance and compliance with applicable regulations and laws. Assists with producing W-2s and completes the year end balancing and closing processes. Reflects a High Standard of Customer Service to our team members. Responds promptly and professionally to inquiries submitted to the payroll inbox and via Workday Help Cases. Develops resources and provides direct feedback from team members. Completes Payroll Administration Activities Assists in coordinating off-cycle payroll dates. Updates employee tax withholdings in Workday. Assists with tracking and entering incentive payments for Payroll Imports Import Files Prints cashier’s checks and mails checks for the department as needed. Supports merger and acquisition activities. Performs other duties as requested or assigned.

Requirements

Degree in Human Resources, Accounting, Finance, or related field preferred.
A minimum of three years of experience in payroll or the Finance function.
Enjoys following processes and a set of routine tasks
Ability to work at a fast pace and manage tasks and projects concurrently, while remaining organized and ensuring accuracy and thoroughness
Effective analytical thinker and problem solver
Openness to change and a curiosity to innovate and improve
Professional Communicator, both written and spoken
Proficient in Microsoft Office and HCM systems.

Nice To Haves

Experience with Workday and Excel preferred.
Tax management experience strongly desired.
Workday Payroll experience preferred.

Responsibilities

Processes payroll for exempt and non-exempt team members working from more than 40 states in the US.
Reviews time-entry validation and other payroll reports to verify accuracy of time entry and resulting pay inferences. Completes follow ups to ensure accurate and complete payroll entries.
Updates, maintains, tests, and troubleshoots payroll imports used for processing incentives, commissions, referrals, and special payments.
Maintains Balancing Worksheet in compliance with SOX controls.
Reconciles payroll reports through verification of total hours and performs reasonability checks of total hours and net pay amounts prior to closing out payrolls.
Processes housing allowances, car allowances, moving expenses, performance awards, education reimbursements, forgivable loans and severance payments as needed.
Calculates final pay for terminated team members as needed in accordance with state law
Generates and reviews payroll related reports after each payroll.
Provides information to Accounting as needed, for the reconciliation of payroll related accounts; makes entries to clear reconciling items.
Processes pay calculation reversals, On Demand and Manual checks and credits/debits team members’ accounts.
Maintains Payroll Procedures Manual and writes new procedures as required.
Gathers information for annual internal and SOX audits.
Ensures proper guidance and compliance with applicable regulations and laws.
Assists with producing W-2s and completes the year end balancing and closing processes.
Responds promptly and professionally to inquiries submitted to the payroll inbox and via Workday Help Cases.
Develops resources and provides direct feedback from team members.
Assists in coordinating off-cycle payroll dates.
Updates employee tax withholdings in Workday.
Assists with tracking and entering incentive payments for Payroll Imports Import Files
Prints cashier’s checks and mails checks for the department as needed.
Supports merger and acquisition activities.
Performs other duties as requested or assigned.