Payroll Supervisor

UNITED PETROLEUM TRANSPORTS INC•Oklahoma City, OK

2d•Onsite

About The Position

Title: Payroll Supervisor Department: Payroll FLSA: Exempt Reports to: Senior Manager of Payroll Location: Corporate Office Purpose: Embrace, promote and achieve the Vision, Values and Mission of the company, and assist in meeting the Owner’s plan each year. UPT is committed to the Guiding Principles of the Responsible Care initiative and anticipates that all employees will share our commitment by conducting themselves consistently with those principles to make the industry even safer for our employees and communities. Position Summary The Payroll Supervisor oversees day-to-day payroll operations and supervises payroll specialists responsible for company driver payroll and lease settlement processing. This role is responsible for workflow coordination, first level decision making, and issue resolution to ensure payroll is processed accurately and timely. The Payroll Supervisor is accountable for payroll execution performed by the team and serves as the primary point of contact for payroll related issues. The Payroll Supervisor supports the Senior Manager of Payroll and escalates complex, high risk, or non-standard issues as appropriate.

Requirements

High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
Minimum of 4 to 6 years of payroll processing experience, including experience in high-volume or operational payroll environments
1 to 2 years of leadership or lead payroll experience preferred
Experience with Paycom payroll and HRIS system required
Strong knowledge of payroll laws, taxation, and wage and hour compliance
Strong leadership, communication, and team management skills
Excellent organizational skills with the ability to manage multiple priorities and meet deadlines
Advanced proficiency in Microsoft Excel, Word, and Outlook, with ability to validate and reconcile payroll data
Demonstrated ability to handle confidential information with discretion
Effective problem solving and analytical capabilities
Experience working with third party vendors such as Comdata, JP Morgan, and other payroll related providers
Ability to partner effectively with HR, Accounting, and Operations teams
Prolonged periods sitting at a desk and working on a computer.
Occasional lifting of up to 20 pounds
Standard office environment with normal business hours.
Occasional extended hours during payroll processing cycles or year-end activities.

Nice To Haves

Transportation or trucking industry payroll experience highly preferred

Responsibilities

Supervise payroll specialists responsible for company driver payroll and lease settlement processing and manage daily payroll workflow to ensure deadlines are met
Own coordination of payroll processing activities to ensure timely and accurate completion of payroll cycles
Review payroll calculations, adjustments, and settlements prior to payroll submission
Investigate and resolve payroll discrepancies within defined scope
Serve as primary point of contact for payroll issues and determine appropriate resolution or escalation
Ensure adherence to payroll policies, procedures, and deadlines
Enforce payroll accuracy standards across the payroll team
Provide training, coaching, and operational guidance to payroll staff
Support payroll reporting and compliance monitoring activities
Assist with payroll process improvements and automation initiatives
Serve as operational backup for the Senior Manager of Payroll
Perform other duties as assigned by the Senior Manager of Payroll