Payroll Tax Analyst

Cherokee Federal•Tulsa, OK

23h

About The Position

The Payroll Tax Analyst is responsible for the accurate execution, reconciliation, and compliance of payroll tax activities across federal, state, and local jurisdictions. This position serves as a subject matter expert in payroll taxation, ensuring timely filings, payments, and resolutions while supporting audits, system changes, and cross-functional initiatives. The position is hands-on and operational, with no people management responsibilities.

Requirements

Bachelor’s degree in Accounting, Business, Finance, HR, or a related field or an equivalent combination of education and experience.
Minimum of 5 years of progressive payroll experience, including 2+ years of payroll tax experience in a multistate organization.
Strong understanding of federal, state, and local payroll tax regulations, wage and hour laws, tax filings, reconciliations and amendments.
Advanced Excel and reporting skills (pivot tables, VLOOKUPs, complex formulas).
Experience working with payroll tax vendors and jurisdictions.
Ability to work independently and manage competing priorities.
Must pass pre-employment qualifications of Cherokee Federal.

Nice To Haves

FPC or CPP certification preferred.
Hands-on experience with Oracle Cloud payroll or ADP preferred.

Responsibilities

Monitor and validate payroll tax calculations for income tax, FICA, FUTA, SUTA, and local taxes.
Validate payroll tax filings and payments for federal, state, and local jurisdictions, including income taxes, FICA, FUTA, and SUTA.
Review, reconcile, and submit quarterly and annual payroll tax returns (Forms 941, 940, W-2, W-3, and state equivalents).
Support year-end payroll tax activities, including W-2 reconciliation, balancing, and corrections.
Process payroll tax adjustments, amendments, and prior-period corrections.
Perform detailed payroll tax reconciliations between payroll system reports, GL, and tax vendor filings.
Identify root causes of discrepancies and independently research, resolve, and document variances.
Prepare and maintain reconciliations with clear audit trails.
Serve as the primary owner of payroll tax notices, including researching, drafting responses, and coordinating corrections with vendors and payroll processors.
Act as point of contact with payroll tax agencies.
Support internal and external audits by providing documentation, explanations, and reconciliations.
Partner with payroll tax vendor to resolve tax discrepancies, filing issues, and validate amendments and adjustments.
Ensure timely payments and filings.
Collaborate with Payroll Systems and HRIS teams on tax and new entity setups.
Review and validate tax configurations during implementations, conversions or system updates.
Identify payroll tax risks and recommend process improvements.
Develop and maintain tax procedures, controls and documentation.
Provide guidance to Payroll and HR teams on tax-related questions and best practices.