People Operations Specialist - Salt Lake City, UT (Hybrid)

Lumenis•Salt Lake City, UT

1d•Hybrid

About The Position

At Lumenis, we create cutting‑edge energy‑based medical technologies that change lives - and we know those breakthroughs start with empowered, supported, and connected people. As our People Operations Specialist, you'll help shape the moments that define the employee experience: day‑one excitement, smooth processes, clear communication, and the behind‑the‑scenes excellence that keeps our teams thriving. The People Operations Specialist is a highly operational HR Generalist responsible for supporting the day-to-day administration of the employee lifecycle. This role ensures the accuracy of employee data, supports onboarding and offboarding logistics, maintains compliance documentation, and serves as a primary point of contact for HR inquiries. The ideal candidate thrives in organized environments, enjoys building efficient processes, and takes pride in operational excellence behind the scenes. If you love combining people care with operational precision, you'll feel right at home here.

Requirements

2–4+ years in HR / People Operations
Understanding of HR laws & compliance fundamentals
Love for organized systems and accurate data
Friendly, professional communication style
Comfort with confidentiality
HRIS + Microsoft 365 experience

Nice To Haves

Benefits administration or invoice reconciliation experience
Engagement or internal communication support
Vendor coordination or training logistics experience

Responsibilities

Create Standout Employee Experiences
Lead onboarding from "offer accepted!" through a seamless Day 1
Coordinate respectful, smooth offboarding
Partner with IT to ensure equipment, access, and workspace readiness
Keep Our HRIS Clean & Accurate
Maintain employee data accuracy within HRIS (ADP) including hires, terminations, job changes, compensation updates, and organizational changes
Conduct routine HRIS audits to ensure data integrity and compliance
Generate HR reports and support data requests from leadership
Troubleshoot HR tech workflows
Support Payroll Accuracy (without running payroll)
Update lifecycle changes and personal data (ADP)
Ensure documentation is complete and audit‑ready
Support benefits administration including enrollment updates, vendor coordination, and invoice reconciliation
Assist employees with benefit questions and system navigation
Champion Compliance & Policy Excellence
Support multistate compliance (UT, CA, etc.)
Maintain accurate I‑9s, personnel files, and records
Track compliance training and policy updates
Be the Friendly First Stop for HR Support
Answer questions with clarity and warmth
Document concerns and escalate appropriately
Help employees navigate benefits and systems
Fuel Culture, Engagement & DEI
Plan inclusive engagement activities for onsite + remote teams
Create engaging internal communications/social posts
Support recognition moments and DEI initiatives
Keep us Organized & Moving Forward
Improve onboarding and training materials
Maintain clean, up‑to‑date SOPs and templates
Support HR projects (HRIS updates, benefits renewal, audits)